May 17, 2016
The Regular Meeting of Mayor and Council was held on May 17, 2016, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael (7:40PM arrival), Mewes , Neumann, Reedy
ABSENT;
OTHER ATTENDEES: City employee Mike Pike, Gilmore Engineer Keith Gilmore, Connie Mewes
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote to approve as sent the May 3, 2016, Regular meeting minutes: , Mewes, Neumann, 3-0 affirmative.
After review -- motion, second, and vote (Reedy, Mewes, 3-0 affirmative) to approve claims as follows: Bank-Direct- NE Dept. of Revenue (#10) - $301.37; Salaries: $$1,882.05; Allied Insurance (Clerk’s Bond) - $100.00; Barco Municipal Products - $700.84; Beatrice Area Solid Waste Agency - $7.04; Black Hills Energy - $27.20; HJP Pest Control (Seasonal Mosquito Spraying) - $2,030.40; Morris Used Cars - $113.54; Milton Pike (Postage Reimb.) - $22.95; Security First Bank (Pike/IRA) - $55.00; Windstream - $70.17; Wymore Lumber - $65.43; TOTAL CLAIMS: $5,375.99, and from Street Project Checking: DD# 1 (CDBG-15-PW-015) -- SENDD (Administration) - $2,899.99 .
CDBG PROJECT # 15 PW-015: PROJECT BID-LETTING: (Bids received: Pavers, Inc. - Base Bid: $358,696.75 & Additional Project # 1 - $49,928.05 & Additional Project # 2 - $36,850.10 & Substitution # 1 - $74.50------ Cather & Son’s Construction, Inc. - Base Bid: $459,197.50 & Additional Project # 1 $70,042.50 & Additional Project # 2 51,684.50 & Substitution # 1 $79.50; ------ Constructors, Inc. - Base Bid: $550,192.10 & Additional Project # 1 $84,147.50, & Additional Project # 2 - $65,507.00 & Substitution # 1 $89.00)) (NOTE: Bid details attached to office copy of minutes and available for public review.) May 16, 2016 correspondence from Gilmore & Associates recommended: “Upon review of the bid proposals received for the above-referenced project, we recommend the city council award the contract for the Base Bid, Additional Project Nos. 1 and 2, and Substitution # 1 to Pavers Inc, in the amount of $409,474.90,.” (Letter attached to office copy of minutes). Discussion was followed by motion (Reedy), second (Mewes), vote: Carmichael - Yes, Mewes - Yes, Neumann - Yes, Reedy - Yes -- to , “subject to CDBG grant process approval and contingent upon Paver’s completed updated registration on the SAMS website,” accept the bid from Pavers, Inc. (Base Bid, Additional Project Nos. 1 and 2 and Substitution No. 1 in the amount of $409,474.90.” (Copy of minutes to be provided to David Taladay of SENDD - Lincoln, and Gilmore & Associates. Gilmore will also be provided with a copy of the CDBG grant application.)
RESOLUTION 2016- 5---STOP SIGNS: Motion (Council member Reedy) and second (Council member Neumann) to approve/accept Resolution 2016-5 for the placement of stop signs, followed by reading of the resolution, and 3-0 affirmative(Mewes, Neumann, Reedy) vote. (Copy of Resolution 2016-5 attached to office copy of minutes and available for public review).
DISPOSITION OF MFO FUNDS: (Beatrice: $964.80): Discussion resulted in decision to hold the funds in the Fire Fund of City General checking (for hydrant purchases, or until other needs (Fire Dept.) are identified.
CITY CELEBRATION, MISC. ASPECTS AS NECESSARY: Plans include meeting between Council member Reedy and Council member Neumann (this week) to decide event date. (Third weekend of August, Saturday? or Sunday?)
BULLYING AT CITY PARK (& OTHER LOCATIONS): No further reports of bullying. Parents of youth reported to be the offending individual were expected to be at the meeting, but they were not present. Topic was removed from agenda at this time.
COST COMPARISON - BACKHOE: Members discussed options: (Office Record: KanEquip 2012 Used - New Holland B95B Tractor Loader Backhoe - 200 hours, no warranty $59,500.00 (deadline: 5/30/16) , KanEquip 2012 New - New Holland B95C Tractor Loader Backhoe - 95 hours, full 12 mos. factory warranty) $81,500.00 --- and Titan Machinery - New Case N Series - 1306860 Quick Quote QQCE, $83,844.12, with option for trade in of Ford 455C - $10,000, leaving price at $73,844.12. (This quote included various financing options.) Making arrangements to travel to see the New Holland B95B was discussed, but no plans were firmed at this time.
PLANNING AND ZONING: No new applications.
CLEAN-UP: Three property owners are to receive courtesy letters for “mowing.” Review continues on another property.
NEXT AGENDA:
CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION
CITY CELEBRATION, MISC. ASPECTS AS NECESSARY
COST COMPARISON - BACKHOE
PLANNING AND ZONING
CLEAN-UP
Motion to adjourn: 8:16 P.M. -Reedy. No objection.
The minutes of the Hearing/ Regular meeting were read and approved June 7, 2016
_____________________________________
Mayor: Lonnie D. Meyer (Regular Session)
_______________________________________
City Clerk: Katherine A. Roche (Regular Session)
Thursday, May 19, 2016
Thursday, May 5, 2016
May 3, 2016
The Regular Meeting of Mayor and Council was held on May 3, 2016, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes , Neumann, Reedy
ABSENT;
OTHER ATTENDEES: City employee Mike Pike, Sgt. Brandon Schley (Gage County Law Enforcement) , City Attorney Andy Carothers, Connie Mewes, Rod Bohlmeyer, Lance Spencer, Chelsea Chab, Eric Chab, minor child.
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote to approve as sent the April 19, 2016, Regular meeting minutes: Mewes, Neumann, 4-0 affirmative.
After review -- motion, second, and vote (Reedy, Neumann, 4-0 affirmative) to approve claims as follow: Bank-Direct - Internal Revenue Service (941) - $1,911.97; Salaries - $2,966.50; Constellation Energy - $23.63; NE Dept. of Revenue (501N) - $258.63; NE Rural Water Association (Pike -- Backflow Continuing Education) - $75.00; Norris Public Power - $1,308.06; One-Call Concepts - $8.67; Milton Pike (Tel Comp.) - $25.00; Milton Pike (Postage Reimb.) - $22.95; Security First Bank - (Pike-IRA) - $55.00; Shell - $65.15; Milford Woutzke - (Tel. Comp.) - $5.00;Wymore Arbor State - $145.81; Wymore Oil Company - $67.00; TOTAL CLAIMS: $6,938.37.
CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION : No new information.
RESOLUTION 2016- 5---STOP SIGNS: Members verified several locations for City Attorney Carothers to include in Resolution 2016-5, which will be addressed at the next Regular meeting.
CITY CELEBRATION, MISC. ASPECTS AS NECESSARY: Correlation efforts continue (advertising) between Tractor and Car Show facilitators and Becky Reedy. In other matters, Council member Reedy indicated that an individual has agreed to “pay for runner-up trophies.”
HJP PEST CONTROL/ SEASONAL SPRAYING: EXTENDED CONTRACT (5/31, 6/14, 6/28, 7/12, 7/26, 8/9, 8/23, 9/6, 9/20 - 9 @ $235 w/ 84.60 discount = $2.030.40): Discussion, followed by motion, second, vote to approve extended contract - (Reedy, Mewes, 4-0 affirmative.
BULLYING IN PARK-LAW ENFORCEMENT: Mayor Meyer and Council members Carmichael, Mewes, Neumann, Reedy, as well as Rod Bohlmeyer, Chelsea and Eric Chab, and Lance Spencer contributed information regarding incidents of “bullying in the park” and other locations. Officer Schley provided pamphlets on bullying and left the meeting briefly to talk to the family of a person involved in several reported “bullying” incidents. (Schley later returned to report he had visited with the family , and he informed members that family members plan to attend the next Regular meeting.)
TITAN MACHINERY-MIKE PETERSEN: Mike Petersen addressed members regarding potential replacement of the City’s 455C backhoe with a new 580NEP Case ( with governmental discount) -- municipal lease at 2.7 % interest rate and which could be purchased at the end of term for $1.00. (Quotation # 15391 is attached to office and member copies of minutes ). Following the presentation by Peterson, members (Carmichael, Reedy, Meyer) suggested comparative analysis (as Holland; Cat - Lincoln; John Deere - Lincoln, Kan-Equip -Marysville), which will be pursued by email from the City Office -- to expand potential purchase options to include a “best deal” scenario.
PLANNING AND ZONING: No new applications.
CLEAN-UP: Council member Reedy continues with plans to remove a remaining debris pile at one demolition site. One location was determined to be resolved. Attorney Carothers indicated that he plans “to get one legal issue under way (court) within the next two weeks. The property owner expressed his intent to remove debris and fill the area in the near future, and Attorney Carothers and Council member Reedy arranged to go with the property owner to the site following the meeting (others may also go) to gain better perspective in a needs assessment. If necessary, DEQ will be contacted for clarification of questionable aspects.
NEXT AGENDA:
CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION
RESOLUTION 2016- 5---STOP SIGNS
CITY CELEBRATION, MISC. ASPECTS AS NECESSARY
BULLYING AT CITY PARK (& OTHER LOCATIONS)
COST COMPARISON - BACKHOE
PLANNING AND ZONING
CLEAN-UP
Motion to adjourn: 8:37 P.M. -Carmichael. No objection.
The minutes of the Hearing/ Regular meeting were read and approved May 17, 2016.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
The Regular Meeting of Mayor and Council was held on May 3, 2016, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes , Neumann, Reedy
ABSENT;
OTHER ATTENDEES: City employee Mike Pike, Sgt. Brandon Schley (Gage County Law Enforcement) , City Attorney Andy Carothers, Connie Mewes, Rod Bohlmeyer, Lance Spencer, Chelsea Chab, Eric Chab, minor child.
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote to approve as sent the April 19, 2016, Regular meeting minutes: Mewes, Neumann, 4-0 affirmative.
After review -- motion, second, and vote (Reedy, Neumann, 4-0 affirmative) to approve claims as follow: Bank-Direct - Internal Revenue Service (941) - $1,911.97; Salaries - $2,966.50; Constellation Energy - $23.63; NE Dept. of Revenue (501N) - $258.63; NE Rural Water Association (Pike -- Backflow Continuing Education) - $75.00; Norris Public Power - $1,308.06; One-Call Concepts - $8.67; Milton Pike (Tel Comp.) - $25.00; Milton Pike (Postage Reimb.) - $22.95; Security First Bank - (Pike-IRA) - $55.00; Shell - $65.15; Milford Woutzke - (Tel. Comp.) - $5.00;Wymore Arbor State - $145.81; Wymore Oil Company - $67.00; TOTAL CLAIMS: $6,938.37.
CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION : No new information.
RESOLUTION 2016- 5---STOP SIGNS: Members verified several locations for City Attorney Carothers to include in Resolution 2016-5, which will be addressed at the next Regular meeting.
CITY CELEBRATION, MISC. ASPECTS AS NECESSARY: Correlation efforts continue (advertising) between Tractor and Car Show facilitators and Becky Reedy. In other matters, Council member Reedy indicated that an individual has agreed to “pay for runner-up trophies.”
HJP PEST CONTROL/ SEASONAL SPRAYING: EXTENDED CONTRACT (5/31, 6/14, 6/28, 7/12, 7/26, 8/9, 8/23, 9/6, 9/20 - 9 @ $235 w/ 84.60 discount = $2.030.40): Discussion, followed by motion, second, vote to approve extended contract - (Reedy, Mewes, 4-0 affirmative.
BULLYING IN PARK-LAW ENFORCEMENT: Mayor Meyer and Council members Carmichael, Mewes, Neumann, Reedy, as well as Rod Bohlmeyer, Chelsea and Eric Chab, and Lance Spencer contributed information regarding incidents of “bullying in the park” and other locations. Officer Schley provided pamphlets on bullying and left the meeting briefly to talk to the family of a person involved in several reported “bullying” incidents. (Schley later returned to report he had visited with the family , and he informed members that family members plan to attend the next Regular meeting.)
TITAN MACHINERY-MIKE PETERSEN: Mike Petersen addressed members regarding potential replacement of the City’s 455C backhoe with a new 580NEP Case ( with governmental discount) -- municipal lease at 2.7 % interest rate and which could be purchased at the end of term for $1.00. (Quotation # 15391 is attached to office and member copies of minutes ). Following the presentation by Peterson, members (Carmichael, Reedy, Meyer) suggested comparative analysis (as Holland; Cat - Lincoln; John Deere - Lincoln, Kan-Equip -Marysville), which will be pursued by email from the City Office -- to expand potential purchase options to include a “best deal” scenario.
PLANNING AND ZONING: No new applications.
CLEAN-UP: Council member Reedy continues with plans to remove a remaining debris pile at one demolition site. One location was determined to be resolved. Attorney Carothers indicated that he plans “to get one legal issue under way (court) within the next two weeks. The property owner expressed his intent to remove debris and fill the area in the near future, and Attorney Carothers and Council member Reedy arranged to go with the property owner to the site following the meeting (others may also go) to gain better perspective in a needs assessment. If necessary, DEQ will be contacted for clarification of questionable aspects.
NEXT AGENDA:
CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION
RESOLUTION 2016- 5---STOP SIGNS
CITY CELEBRATION, MISC. ASPECTS AS NECESSARY
BULLYING AT CITY PARK (& OTHER LOCATIONS)
COST COMPARISON - BACKHOE
PLANNING AND ZONING
CLEAN-UP
Motion to adjourn: 8:37 P.M. -Carmichael. No objection.
The minutes of the Hearing/ Regular meeting were read and approved May 17, 2016.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
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