September 16, 2014
The Regular Meeting of Mayor and Council was held on Sept 16, 2014, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Mewes, Neumann, Reedy
ABSENT; Council member Wolf
OTHER ATTENDEES: Employee Mike Pike, Connie Mewes
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:40 PM, Mayor Meyer called the Regular meeting to order and roll call was taken. A motion was made by Council member Mewes, seconded by Neumann, and followed by a 3-0 affirmative vote to approve as sent the September 2, 2014 -- 2014-2015 Budget Hearing and Regular meeting minutes. After review of claims, a motion was made by Council member Neumann, seconded by Mewes, and followed by a 3-0 affirmative vote to approve claims as follow: Direct -Bank Payment - NE Dept. of Revenue (10) - $214.13; Salaries $2,445.40; Arbor State - $306.10; Beatrice Concrete - $528.98; Black Hills Energy - $21.12; City Motor Supply - 16.68; Eakes Office Supply - $65.90; Lincoln Journal/Star - (Municipal Publicity) - $238.30; Lutheran Tape Ministry - (Refund) - $8.39; Davina Morgan - (Met. Dep. Ref./aft Final) - $16.54; One-Call Concepts - $17.45; Milton Pike (Postage Reimb.) --$9.66; Security First Bank - (Pike - IRA) - $55.00; T.L. Excavation (2014 Water Main Project) - $900.00; Windstream - $72.12; Wymore Lumber - $78.32; Wymore Oil Company - $179.80; Wymore Public Library (Annual Donation) - $750.00; TOTAL CLAIMS: $5,923.89 and from the Keno Proceeds Account to Blue Springs Keno - $1,361.80.
TEMPS DISPOSAL SERVICE - CONTRACT RENEWAL: A new 7-Year Contract was approved in motion by Council member Mewes, second by Neumann, and a 3-0 affirmative vote.
ANNUAL NORRIS LEASE PAYMENT FUNDS: To be in compliance with fiscal end requirements regarding deficit fund balances, the following action was taken: Motion by Council member Neumann, second by Mewes and 3-0 affirmative vote to transfer $5,000 from General Fund within Regular Checking to Street Fund within Regular Checking. Motion by Council member Neumann, second by Reedy and 3-0 affirmative vote to transfer $2,000 from General Fund within Regular Checking to Water Fund within Regular Checking.
PLANNING & ZONING: Council member Mewes reported construction (same size replacement deck) on one property and determination was made by members for Employee Pike to request the property owner to complete an application for a building permit.
CLEAN UP: Three properties were removed from the clean-up list due to resolution of issues. Review continues regarding a scheduled controlled burn and property clean-up, one -- for which continued progress is being monitored, and the other for which further contact is planned with the property owner. Andy Carothers will be notified that the mowing project at another property has not yet been completed. Another property will be “posted for weeds” and mowed as necessary.
NEXT AGENDA:
PLANNING & ZONING:
CLEAN UP
Motion to adjourn: 8:07 - PM -Mewes - No objection.
The minutes of the Regular meeting were read and approved October 7, 2014.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
Thursday, September 18, 2014
Thursday, September 4, 2014
September 2, 2014
The 2014-2015 Budget Hearing and the Regular Meeting of Mayor and Council was held on Sept 2, 2014, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Mewes, Reedy, Wolf
ABSENT: Council member Neumann
OTHER ATTENDEES: Employee Mike Pike, Blobaum & Busboom Accountant Jennifer Busboom; City Attorney Andy Carothers, Wymore City Librarian Janet Roberts; Connie Mewes, Blue Springs Fire Chief Brad Robinson, Gladys Cary
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken. A motion was made by Council member Wolf, seconded by Mewes, and followed by a 3-0 affirmative vote to approve as sent the August 19, 2014 Regular meeting minutes. After review of claims, a motion was made by Council member Mewes, seconded by Reedy and received a 3-0 affirmative vote to approve claims as follow: Bank Direct Payment - (941) - Internal Revenue - $2,296.10; Salaries $3,450.65; Blobaum & Busboom (Preliminary Budget) - $1,100.00; Constellation Energy - $3.95; Eldon Izer (Tel. Comp.) - $5.00; Jan Morris (Reimb.) - $139.05; Municipal Supply $27.32; NE Dept. of Rev (501N) - $299.99; NE Dept. of Rev./Waste Reduction (94) - $25.00; NE Public Health Environmental Labs - $83.00; Norris Public Power - $1,399.77; Milton Pike (Tel. Comp.) - $25.00; Postmaster - $98.00; Security First Bank (Pike IRA) - $55.00; Shell - $388.79; Wymore Oil Company - $89.00; TOTAL CLAIMS: $9,485.62.
2014-2015 BUDGET HEARING:
At 7:35 PM, Mayor Meyer called for a motion to open the 2014-2015 Budget Hearing. The motion was made by Council member Wolf, seconded by Mewes and received a 3-0 affirmative vote. Mayor Meyer called for comments and questions from Council and others in attendance and turned summarization over to Jennifer Busboom. Busboom covered points from the Budget Notes:
2014-2015 Budget Notes: The City appears to be continuing to produce revenues in excess of regular operating expenditures. The General All-Purpose Fund is producing roughly $28,000 per year (an increase from last year), and the Keno Fund is producing roughly $50,000 per year (decreased from previous). These funds produced are held in reserve available for capital outlays (paving, new equipment, water lines, etc.)... It is estimated that as of October 1, 2014, you will have cash reserves of about $187,000 General and $420,000 Keno. This compares to the prior year amounts of $195,000 General and $372,000 Keno... For the year 2014-2015, proposed budget property tax has been left at the levy limit of 45 cents, which increases the tax request from $28,712 to $28,858. This increase (of approx. .51%) is due to higher total assessed valuation for the City from $6,380,478 to $6,412,927... Of this increased valuation, $73,879 (approx. 1.16%) is attributable to new growth… Other operating revenues have been estimated conservatively at $120,000 based on the prior year amounts for the general funds. $450,000 has been included in other operating revenues based upon prior years’ estimated Keno game gross proceeds... $662,000 has been budgeted as potential capital outlay in the General All-Purpose Fund and no capital outlay has been budgeted in the Keno Fund beyond your normal operating expenditures. However, $490,000 has been budgeted to be transferred from the Keno Fund to the General All-Purpose Fund to assist in financing potential capital outlay projects. Normal operating expenditures have been budgeted liberally at $248,000 for the General All-Purpose Fund and $382,500 (includes game winner payoffs) for the Keno Fund at 85% payout... The budget process and document perform two legal functions: 1. Sets the property tax request-budgeted at $28,858. 2. Establishes an overall expenditure limit-budgeted at $1,782.500.... The budget must be adopted by September 20. The property tax requested in the budget will be final; however, the expenditure limit may be amended, if needed, throughout the year...The expenditure limit included in the proposed budget allows for expenditure of nearly all cash reserves which are expected to be available. Since some cash reserves will be necessary, we don’t expect, nor do we recommend, that the full amount budgeted of $1,782,500 be spent. GENERAL BUDGETING NOTES: The lid law is assigned to limit the growth of non-utility government revenues to inflationary increases. Exceptions are allowed for revenues required to pay off bonded debt, real estate improvement capital outlays, and interlocal agreements... Due to the Lid Law restrictions, it continues to be advantageous to pay real estate capital outlays, pay off of bonded debt, and participate in interlocal agreements from funds where property tax, sales tax, and state pass-through revenues are deposited (i.e. General and Street). This will help keep this law from limiting your non-utility source revenues...The lid law has become a significant factor for future budgets. Although you have adequate unused budget authority at this time, this is a factor that should be monitored.
Jennifer Busboom noted that the motion, vote, and approval to accept a 1% allowable additional increase in the Restricted Funds Authority was made at the July 15, 2014 Regular meeting.
No changes were required to the Budget, and a motion to adopt the Budget as proposed/published was made by Council member Mewes, seconded by Wolf and carried by majority vote -- Mewes - Yes; Reedy - Yes; Wolf - Yes.
At 7:45 PM, a motion by Council member Wolf, second by Mewes, and a 3-0 affirmative vote opened a Special Budget Meeting within the Budget Meeting, and a motion was made by Council member Wolf, and seconded by Mewes to approve Resolution #2014-3. Resolution #2014- 3 was read. (WHEREAS, Nebraska Revised Statute 77-1601.02 provides that the property tax request for the prior year shall be the property tax request for the current year for purposes of the levy set by the County Board of Equalization unless the Governing Body of the City of Blue Springs passes by a majority vote a resolution or ordinance setting the tax request at a different amount and WHEREAS, a special public hearing was held as required by law to hear and consider comments concerning the property tax request, and WHEREAS, it is in the best interests of the City of Blue Springs that the property tax request for the current year be a different amount than the property tax request for the prior year. NOW, THEREFORE, the Governing Body of the City of Blue Springs by a majority vote, resolves that-- 1. The 2014-2015 property tax request be set at $28,858.00. A copy of this resolution be certified and forwarded to the County Clerk prior to October 13, 2014. Passed and approved…..) The majority vote was Mewes - Yes; Reedy - Yes; Wolf - Yes to adopt Resolution #2014-3 for a property tax amount different than that of the previous year, and the dollar amount ($28,858.00 ) was noted.
The Budget Hearing was closed (Motion by Wolf, second by Mewes, and affirmative 3-0 vote) at 7;50 PM, which returned proceedings to Regular session.
WYMORE LIBRARY: ANNUAL DONATION CONSIDERATIONS (JANET ROBERTS): Following brief discussion, a motion was made by Council member Mewes, seconded by Wolf and received a 3-0 affirmative vote to donate $750.00 to the Wymore Public Library. Janet Roberts circulated books provided through previous Blue Springs donation (2+ a month, depending on book cost) , and Mayor Meyer and Council members Mewes, Reedy and Wolf were appreciative of City acknowledgment inside the cover of each book and supportive of the library which is utilized by many residents of Blue Springs.
PLANNING & ZONING: No new applications.
CLEAN UP: Since asbestos has been removed and documented, Brad Robinson outlined the plan for a controlled burn as a training exercise, tentatively for September 20th. He asked if the gas line had been capped off at the alley, and Employee Pike agreed to contact the gas company to make sure it is done. The plan is for Robinson to prepare necessary documentation for the Fire Safety Training exercise (State), for Carothers to provide the legal description, for the City to pull the structure in, the subsequent burn, and the property owner (previously notified by Carothers) to haul off any remaining debris and fill the hole. -- Council member Reedy will contact another property owner to provide roll off cost ($295 - small; $395 - large) and it is anticipated that Milford Woutzke will scrap out the project. Although not much progress has been observed on another property, allowance will be given due to medical concerns, and review will continue. - Attorney Carothers will contact realtor (Buss) to clarify further mowing needs on another property. One property owner is to receive a certified letter for tall weeds/grass. - Three courtesy letters were requested for properties with tall weeds/grass.
NEXT AGENDA:
TEMPS DISPOSAL SERVICE - CONTRACT RENEWAL
PLANNING & ZONING:
CLEAN UP
Motion to adjourn: Mewes - 8:05 PM - - No objection.
The minutes of the Budget Hearing and Regular meeting were read and approved Sept 16, 2014.
Mayor: Lonnie D. Meyer (Budget Hearing & Regular Session)
City Clerk: Katherine A. Roche (Budget Hearing & Regular Session)
The 2014-2015 Budget Hearing and the Regular Meeting of Mayor and Council was held on Sept 2, 2014, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Mewes, Reedy, Wolf
ABSENT: Council member Neumann
OTHER ATTENDEES: Employee Mike Pike, Blobaum & Busboom Accountant Jennifer Busboom; City Attorney Andy Carothers, Wymore City Librarian Janet Roberts; Connie Mewes, Blue Springs Fire Chief Brad Robinson, Gladys Cary
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken. A motion was made by Council member Wolf, seconded by Mewes, and followed by a 3-0 affirmative vote to approve as sent the August 19, 2014 Regular meeting minutes. After review of claims, a motion was made by Council member Mewes, seconded by Reedy and received a 3-0 affirmative vote to approve claims as follow: Bank Direct Payment - (941) - Internal Revenue - $2,296.10; Salaries $3,450.65; Blobaum & Busboom (Preliminary Budget) - $1,100.00; Constellation Energy - $3.95; Eldon Izer (Tel. Comp.) - $5.00; Jan Morris (Reimb.) - $139.05; Municipal Supply $27.32; NE Dept. of Rev (501N) - $299.99; NE Dept. of Rev./Waste Reduction (94) - $25.00; NE Public Health Environmental Labs - $83.00; Norris Public Power - $1,399.77; Milton Pike (Tel. Comp.) - $25.00; Postmaster - $98.00; Security First Bank (Pike IRA) - $55.00; Shell - $388.79; Wymore Oil Company - $89.00; TOTAL CLAIMS: $9,485.62.
2014-2015 BUDGET HEARING:
At 7:35 PM, Mayor Meyer called for a motion to open the 2014-2015 Budget Hearing. The motion was made by Council member Wolf, seconded by Mewes and received a 3-0 affirmative vote. Mayor Meyer called for comments and questions from Council and others in attendance and turned summarization over to Jennifer Busboom. Busboom covered points from the Budget Notes:
2014-2015 Budget Notes: The City appears to be continuing to produce revenues in excess of regular operating expenditures. The General All-Purpose Fund is producing roughly $28,000 per year (an increase from last year), and the Keno Fund is producing roughly $50,000 per year (decreased from previous). These funds produced are held in reserve available for capital outlays (paving, new equipment, water lines, etc.)... It is estimated that as of October 1, 2014, you will have cash reserves of about $187,000 General and $420,000 Keno. This compares to the prior year amounts of $195,000 General and $372,000 Keno... For the year 2014-2015, proposed budget property tax has been left at the levy limit of 45 cents, which increases the tax request from $28,712 to $28,858. This increase (of approx. .51%) is due to higher total assessed valuation for the City from $6,380,478 to $6,412,927... Of this increased valuation, $73,879 (approx. 1.16%) is attributable to new growth… Other operating revenues have been estimated conservatively at $120,000 based on the prior year amounts for the general funds. $450,000 has been included in other operating revenues based upon prior years’ estimated Keno game gross proceeds... $662,000 has been budgeted as potential capital outlay in the General All-Purpose Fund and no capital outlay has been budgeted in the Keno Fund beyond your normal operating expenditures. However, $490,000 has been budgeted to be transferred from the Keno Fund to the General All-Purpose Fund to assist in financing potential capital outlay projects. Normal operating expenditures have been budgeted liberally at $248,000 for the General All-Purpose Fund and $382,500 (includes game winner payoffs) for the Keno Fund at 85% payout... The budget process and document perform two legal functions: 1. Sets the property tax request-budgeted at $28,858. 2. Establishes an overall expenditure limit-budgeted at $1,782.500.... The budget must be adopted by September 20. The property tax requested in the budget will be final; however, the expenditure limit may be amended, if needed, throughout the year...The expenditure limit included in the proposed budget allows for expenditure of nearly all cash reserves which are expected to be available. Since some cash reserves will be necessary, we don’t expect, nor do we recommend, that the full amount budgeted of $1,782,500 be spent. GENERAL BUDGETING NOTES: The lid law is assigned to limit the growth of non-utility government revenues to inflationary increases. Exceptions are allowed for revenues required to pay off bonded debt, real estate improvement capital outlays, and interlocal agreements... Due to the Lid Law restrictions, it continues to be advantageous to pay real estate capital outlays, pay off of bonded debt, and participate in interlocal agreements from funds where property tax, sales tax, and state pass-through revenues are deposited (i.e. General and Street). This will help keep this law from limiting your non-utility source revenues...The lid law has become a significant factor for future budgets. Although you have adequate unused budget authority at this time, this is a factor that should be monitored.
Jennifer Busboom noted that the motion, vote, and approval to accept a 1% allowable additional increase in the Restricted Funds Authority was made at the July 15, 2014 Regular meeting.
No changes were required to the Budget, and a motion to adopt the Budget as proposed/published was made by Council member Mewes, seconded by Wolf and carried by majority vote -- Mewes - Yes; Reedy - Yes; Wolf - Yes.
At 7:45 PM, a motion by Council member Wolf, second by Mewes, and a 3-0 affirmative vote opened a Special Budget Meeting within the Budget Meeting, and a motion was made by Council member Wolf, and seconded by Mewes to approve Resolution #2014-3. Resolution #2014- 3 was read. (WHEREAS, Nebraska Revised Statute 77-1601.02 provides that the property tax request for the prior year shall be the property tax request for the current year for purposes of the levy set by the County Board of Equalization unless the Governing Body of the City of Blue Springs passes by a majority vote a resolution or ordinance setting the tax request at a different amount and WHEREAS, a special public hearing was held as required by law to hear and consider comments concerning the property tax request, and WHEREAS, it is in the best interests of the City of Blue Springs that the property tax request for the current year be a different amount than the property tax request for the prior year. NOW, THEREFORE, the Governing Body of the City of Blue Springs by a majority vote, resolves that-- 1. The 2014-2015 property tax request be set at $28,858.00. A copy of this resolution be certified and forwarded to the County Clerk prior to October 13, 2014. Passed and approved…..) The majority vote was Mewes - Yes; Reedy - Yes; Wolf - Yes to adopt Resolution #2014-3 for a property tax amount different than that of the previous year, and the dollar amount ($28,858.00 ) was noted.
The Budget Hearing was closed (Motion by Wolf, second by Mewes, and affirmative 3-0 vote) at 7;50 PM, which returned proceedings to Regular session.
WYMORE LIBRARY: ANNUAL DONATION CONSIDERATIONS (JANET ROBERTS): Following brief discussion, a motion was made by Council member Mewes, seconded by Wolf and received a 3-0 affirmative vote to donate $750.00 to the Wymore Public Library. Janet Roberts circulated books provided through previous Blue Springs donation (2+ a month, depending on book cost) , and Mayor Meyer and Council members Mewes, Reedy and Wolf were appreciative of City acknowledgment inside the cover of each book and supportive of the library which is utilized by many residents of Blue Springs.
PLANNING & ZONING: No new applications.
CLEAN UP: Since asbestos has been removed and documented, Brad Robinson outlined the plan for a controlled burn as a training exercise, tentatively for September 20th. He asked if the gas line had been capped off at the alley, and Employee Pike agreed to contact the gas company to make sure it is done. The plan is for Robinson to prepare necessary documentation for the Fire Safety Training exercise (State), for Carothers to provide the legal description, for the City to pull the structure in, the subsequent burn, and the property owner (previously notified by Carothers) to haul off any remaining debris and fill the hole. -- Council member Reedy will contact another property owner to provide roll off cost ($295 - small; $395 - large) and it is anticipated that Milford Woutzke will scrap out the project. Although not much progress has been observed on another property, allowance will be given due to medical concerns, and review will continue. - Attorney Carothers will contact realtor (Buss) to clarify further mowing needs on another property. One property owner is to receive a certified letter for tall weeds/grass. - Three courtesy letters were requested for properties with tall weeds/grass.
NEXT AGENDA:
TEMPS DISPOSAL SERVICE - CONTRACT RENEWAL
PLANNING & ZONING:
CLEAN UP
Motion to adjourn: Mewes - 8:05 PM - - No objection.
The minutes of the Budget Hearing and Regular meeting were read and approved Sept 16, 2014.
Mayor: Lonnie D. Meyer (Budget Hearing & Regular Session)
City Clerk: Katherine A. Roche (Budget Hearing & Regular Session)
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