Thursday, July 20, 2017
July 18, 2017
The Regular Meeting of Mayor and Council was held on July 18, 2017, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy (arrived 7:35PM)
ABSENT;
OTHER ATTENDEES: City Employee Mike Pike, Rex Adams, Fred Laber, Gladys Cary, Connie Mewes, Monica Sedlacek
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote (Mewes, Carmichael , 3-0 affirmative) to approve as sent minutes for the July 5, 2017 Regular meeting.
After review -- motion, second, and vote (Neumann, Carmichael, 3-0 affirmative) to approve claims as follow: Direct Payment - NE Dept. of Revenue (10) - $239.92; Salaries - $1,957.02; Black Hills Energy - $23.11; NE Dept. of Revenue (51C) - $1,943.00; NE U.C. Fund - $84.15; Office Depot - $139.94; One-Call Concepts - $2.28; Milton Pike (Postage Reimb.) - $23.75; Schuster’s Outdoor & RV - $145.08; Security First Bank (Pike - IRA) - $55.00; Windstream - $74.13; Wymore Arbor State - $197.44; Wymore Lumber - $24.95; TOTAL CLAIMS: $4,909.77 & from City of Blue Springs Street Project Account (Reimb. for payments made locally) to City of Blue Springs General Checking (Keno Fund) -- $85,433.12.
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP: No new applications or concerns.
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE, SEWER MACHINE: Employee Pike reported that the sweeper is working well. He also gave a status report on the sewer machine - “needs work,” - serpentine belt, carburetor work (Carmichael) , and members authorized him to pursue necessary repairs.
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING: Employee Pike stated that it is currently too hot for concrete work. Members authorized him to remove tree that infringes upon the current sidewalk/curbing. Rex Adams reminded members of $1,000 grant application possibility (Gage County, NE US) for equipment/work on municipal parks.
CITY BUILDING ROOF REPAIRS/INSURANCE COVERED DAMAGES - /TIN/ASPHALT REPAIR PROCEDURES: Members discussed the documented findings of the insurance adjustor, and determinations were made to initiate a bidding/estimate process to address roof repair options (asphalt vs. tin vs. coating) for City Hall building, restroom building, and the park shelter. City Attorney Carothers will be provided with a copy of the adjustor’s report and asked for procedural guidelines.
MANDATORY TRASH PICKUP/SIMPLE “YES/NO” versus ORDINANCE - BALLOT CONSIDERATIONS: Conversation by Mayor Meyer, Council members Carmichael, Neumann, Mewes, and Reedy, as well as: comments by Employee Pike, Rex Adams, Fred Laber, Connie Mewes and Monica Sedlacek, --- in combination supported expanded definition of conditions: - clear explanation of payment tiers (by number and size of containers, and as affected by “senior citizen” discount, nature of exclusions (as gardens/garages? as apply to non-generation of trash, and recommendation (Adams) that “the City set own guidelines, and Temps either accept it or not.” The possibility of a “survey mailing” was favorably discussed-- to solicit public opinion, and City Attorney Carothers will be contacted for advisement. Connie Mewes asked if Mayor Meyer (and members) thought mandatory trash pickup would have major impact on chronic conditions of clean-up infractions, and Mayor Meyer indicated that mandatory trash pickup should not be anticipated to be a solution. One particular property was specifically noted, and various solutions were posed: as -- City assistance with removal of bags (Carmichael); suggestion against “setting precedent” (Adams) that might encourage reluctance in clean-up by some property owners and generate expectation of City help/solution; possibility of intervention by another agency (Sedlacek) - “Hotline telephone number for Health/Safety (Child Welfare) is available.” For the particular situation under review, it was advised by Mayor Meyer, supported by Adams, and agreed upon by members to review the outcome of legal action (July 25 Court date) prior to making further determinations.
WARD TO AT-LARGE DETERMINATIONS - A BALLOT ISSUE: Council member Neumann took a stand against at-large determination, saying, “it is a step closer to designation of Blue Springs as a village, ” and presents a situation wherein a possibility exists that a group of individuals from an isolated area of town might not as effectively serve the community. Mewes supported her view. Rex Adams noted that the population has dropped significantly, encapsulating the community in less than a half-mile radius, and “at-large” determination could bring into City official seats a greater number of people “who want to serve.”
ABATEMENT OF STORAGE UNIT: LEGAL ACTION: No new considerations or information.
COMPUTER/PRINTER (requested by Reedy): Council member Reedy asked if there were any problems. City Clerk had no complaints about the current equipment, suggested that future changes (as mandatory trash/ a software program option for billing utilities) might make it advisable and more cost-effective to review office equipment needs at a time of significant change. Council member Carmichael asked that they be advised if any problem or need arises.
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY: Some painting (trim) has been accomplished, and plans are activated for installation of siding on City Hall building face and west side. Employee Pike and Rex Adams provided information regarding local contractors who have been consulted by the OPAAT group for interpretation of needs/measurements/guidance/start-up . Purchase considerations are either underway or anticipated, as -- Wymore Lumber/Blue Valley Door.
CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES: Court date for one property owner was continued from July 11 to July 25 - due to medical issues. Letters were requested for two property owners to clarify expectations in reference to removal of “all” junked/unlicensed/ inoperable vehicles on properties.
NEXT AGENDA:
PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) - CONCRETE WORK ADVISED (CARMICHAEL)
HALL RENTAL OPTIONS: ZUMBA EXERCISE GROUP (MONICA SEDLACEK)
PLANNING AND ZONING
EQUIPMENT: REVIEW OF OPERATIONS/NEEDS
PARK SIDEWALK/REMOVAL OF TREE
CITY BUILDINGS/ REPAIR WORK - BID LETTING PROCESS
MANDATORY TRASH PICKUP- TEMPS CONTRACT/ BALLOT CONSIDERATIONS
WARD TO AT-LARGE BALLOT DETERMINATIONS
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY
CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES.
Motion to adjourn: By: Mewes - Time: 8:30 PM. No objections.
The minutes of the Regular meeting were read and approved August 1. 2017.
Mayor - Lonnie D. Meyer (Regular Session)
City Clerk - Katherine A. Roche (Regular Session)
Thursday, July 6, 2017
June 20, 2017
The Regular Meeting of Mayor and Council was held on June 20, 2017, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy
ABSENT;
OTHER ATTENDEES: Employee Milton Pike, Tim Stutzman (Emergency Management), Tiffany Henrichs (Arbor State), Shelby Temps (Temps Disposal), City Attorney Andy Carothers, Rex Adams, Dan Disney, Carol Hughes, Gladys Cary, Eric Chab, Chelsea Chab, Steven Porter, Judy Norman, Bob Waldorf, Phyllis Norris, Shirley Martin, Connie Mewes, Ronda Mewes (and minor); Tim Brown, Hope Brown, Judy Nomiare, Mary Ells, Nancy Bond
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearings/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote (Mewes, Carmichael ,4-0 affirmative) to approve as sent minutes for the June 6, 2017 Public Hearing and Regular meeting.
After review -- motion, second, and vote (Neumann, Mewes, 4-0 affirmative) to approve claims as follow: Bank Direct - NE Dept. of Revenue (#10) - $231.02; Salaries - $2,369.71; Black Hills Energy - $23.46; EMC Insurance - $305.00; NE Public Health Environmental Labs - $15.00; Milton Pike (Postage Reimb.) - $23.75; Postmaster - $166.00; Roehr’s Machinery - $36.41; Security First Bank - (Pike/IRA) - $55.00; Windstream - $73.81; Wymore Oil Company - $195.00; TOTAL CLAIMS: $3,494.16.
INSURANCE - ALTERNATE COVERAGE OPTIONS - RYAN WIESE: Scheduling conflicts prohibited attendance by Ryan Wiese, but EMC Property Insurance Quote options were provided to members -- which included current ACV values ($1,833), and the “higher” replacement cost RC values, with all property subject to coverage except for the cabin due to its age. Also provided was property insurance cost for each option, along with a few different deductible options to consider. Comparative analysis at the next Regular meeting will be supported by the materials provided.
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP: No applications or new information.
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE: No new information.
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING: No new information.
CITY BUILDING ROOF REPAIRS: Discussion of members resulted in determination to contact the insurance provider (EMS - Ryan Wiese) for evaluation of roof in reference to “hail damage,” followed by “tin/asphalt” repair options (bid process?).
MANDATORY TRASH PICKUP ORDINANCE #458; TEMPS CONTRACT: City Attorney Carothers provided for review of members a rough draft of an Ordinance for mandatory solid waste removal, stating also that the ordinance needs to be “as clear as it can be.” Conditions and procedure were discussed. 1. Carothers asked Shelby Temps if they accepted grass clippings, yard waste, and the response was, “minimal.” 2. Within the initial draft, mandatory pickup was determined for all residential, commercial, industrial customers with utility service (water, sewer, electric) that “generated waste.” 3. Potential monthly rates (once-weekly pick-up) were: 96 gal. - $21.00; 65 gal. - $20.00, Own receptacle - $18.00, Senior Citizen rate $14.00, with stipulations to be determined in that category in regard to age/income/trash limit, as 2 - 35 gallon cans a week. 4. Discussion of situations of 2-container variance charges. 5. Method of handling delinquent accounts at “cut-off” date if determination made for City collection for trash removal. 6. Need for roll-offs within the City “exclusively” dedicated to Temps. 7. Council member Reedy inquired as to situations where a property owner has one home, but more than one service address (as storage building with water hookup), and the determining factor was understood to be meeting the requirement of “utility service and the generation of waste.”
Suggestion by Mayor Meyer, and further discussion took mandatory garbage pickup in the direction of a ballot issue (May 2018), and review will begin (in subsequent Council sessions), to determine if it should be included on the ballot as a “Yes” or “No” option, or an actual Ordinance vote, which in initial assessment would be “specific” so - “clarifying and fair.”
Rex Adams inquired as to whether changing the “City 2-ward” classification to an “at-large” arrangement might also be put on the ballet, since it might be done at “minimal additional cost at the same time,” and that was considered a viable option for determination at subsequent council assembly.
ABATEMENT OF STORAGE UNIT: LEGAL ACTION: It was noted that other materials have been added to the property. Previously determined legal proceedings are in process.
PENNY PRESS DELIVERY RESTRICTIONS: Rex Adams told of contacts he has made. He also gave several possible options for addressing the issue if improvement is not achieved, the primary choice being a letter to the Journal Star from the City to request suspension of present delivery method (tossing issues on properties) , and secondarily to initiate action to handle the issue as a “littering” offense. Although possible response was not limited to that previously noted, members decided to allow a reasonable time lapse to allow for improvement that may already be in the works, and, if the problem is not sufficiently rectified, to first go with the primary option of a letter to the Journal Star by the City.
GOAT RUNNING LOOSE - EAST SIDE OF TOWN: Resolved.
ONE PROPERTY AT A TIME/ INTRO/UPDATE: (REX ADAMS): Primaries were identified as: Rex Adams, Dan Disney, Dean Cole, Gene (Radar) Reedy. Many comments were made by those attending for purpose of furthering the non-profit, community-support group agenda which seeks to work with the City toward City improvement. Topics included general clean-up of community, possibility of City demolition/disposal, possible use of Keno funds, grant application to Thomas Foundation (aspects yet to be clearly defined) and then focus settled on proposed activity desired prior to the Annual Car/Tractor Show event in August. One-Property-at-a-Time group focused on sprucing up/painting municipal structures, and members shared positive response to the willingness of the group to undertake the initial project with their volunteer force (although a professional force might well be needed in future projects), but with the City responsible for the cost of paint and applicable other supplies. The group was asked to refine and expand information of the initial clean-up project, and bring to the July 5th Regular meeting and review of Mayor and Council the parameter, color-scheme, and anticipated cost. The OPAAT group has other projects in mind, which they intend to bring forward at subsequent meetings. Attorney Carothers stated, “bring projects for budget consideration.” Council member Reedy suggested “updating the City restroom building” as a potential future project.
CLEAN UP: List of inoperable?/unlicensed? vehicles prepared by a citizen was reviewed, and the topic drew much comment, (some heated), from attendees who questioned the viability, focus, and fairness of City approach to “inoperable/unlicensed” vehicle concerns. City Attorney Carothers endeavored to bring heated debate to an end by stating that the decision of procedure on the topic did not fall to any one individual with a complaint but to the regulation and compliance-based determinations of Mayor and Council, and also that despite zoning or established ownership of property, “no person is allowed to maintain a nuisance situation.” Considerations were tabled to allow for verification and refinement of the “vehicle” list, and that might include “sheriff running plates for the City (Carothers)”. Other issues: )- A property transfer is not yet completed. Legal action will be initiated for court proceedings (2 weeks court/ 4 wks. closure?) A property owner who has not complied with necessary requirements (certified letter previously sent) of trash removal was relegated to court action.
PUBLIC COMMENTS:
Tim Stutzman - Emergency Management - advised that information is being accumulated in reference to recent storm damages and repair costs to incorporate affected municipalities into a NEMA federal disaster declaration to send to D.C. for potential Presidential signature. The damages incorporated were described as “damage done to public property, roads, buildings, and the requirement in manpower hours to address such damage.” He then assisted the City with a “City of Blue Springs Disaster Declaration” requiring Mayoral decision and signatures.
NEXT AGENDA:
INSURANCE - ALTERNATE COVERAGE OPTIONS - RYAN WIESE
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE, SEWER MACHINE
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING
CITY BUILDING ROOF REPAIRS/INSURANCE COVERED DAMAGES - /TIN/ASPHALT REPAIR PROCEDURES
MANDATORY TRASH PICKUP/SIMPLE “YES/NO” versus ORDINANCE - BALLOT CONSIDERATIONS
WARD TO AT-LARGE DETERMINATIONS - A BALLOT ISSUE
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
CONTINUED PENNY PRESS DELIVERY REVIEW
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - PARAMETER, COLOR-SCHEME, ANTICIPATED COST
CLEAN UP which will include, VERIFICATION/REFINEMENT OF LIST OF INOPERABLE/UNLICENSED VEHICLES.
Motion to adjourn: By: Reedy - Time: 9:10 PM No objections.
The minutes of the Regular meeting were read and approved July 5. 2017.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
The Regular Meeting of Mayor and Council was held on June 20, 2017, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy
ABSENT;
OTHER ATTENDEES: Employee Milton Pike, Tim Stutzman (Emergency Management), Tiffany Henrichs (Arbor State), Shelby Temps (Temps Disposal), City Attorney Andy Carothers, Rex Adams, Dan Disney, Carol Hughes, Gladys Cary, Eric Chab, Chelsea Chab, Steven Porter, Judy Norman, Bob Waldorf, Phyllis Norris, Shirley Martin, Connie Mewes, Ronda Mewes (and minor); Tim Brown, Hope Brown, Judy Nomiare, Mary Ells, Nancy Bond
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearings/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote (Mewes, Carmichael ,4-0 affirmative) to approve as sent minutes for the June 6, 2017 Public Hearing and Regular meeting.
After review -- motion, second, and vote (Neumann, Mewes, 4-0 affirmative) to approve claims as follow: Bank Direct - NE Dept. of Revenue (#10) - $231.02; Salaries - $2,369.71; Black Hills Energy - $23.46; EMC Insurance - $305.00; NE Public Health Environmental Labs - $15.00; Milton Pike (Postage Reimb.) - $23.75; Postmaster - $166.00; Roehr’s Machinery - $36.41; Security First Bank - (Pike/IRA) - $55.00; Windstream - $73.81; Wymore Oil Company - $195.00; TOTAL CLAIMS: $3,494.16.
INSURANCE - ALTERNATE COVERAGE OPTIONS - RYAN WIESE: Scheduling conflicts prohibited attendance by Ryan Wiese, but EMC Property Insurance Quote options were provided to members -- which included current ACV values ($1,833), and the “higher” replacement cost RC values, with all property subject to coverage except for the cabin due to its age. Also provided was property insurance cost for each option, along with a few different deductible options to consider. Comparative analysis at the next Regular meeting will be supported by the materials provided.
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP: No applications or new information.
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE: No new information.
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING: No new information.
CITY BUILDING ROOF REPAIRS: Discussion of members resulted in determination to contact the insurance provider (EMS - Ryan Wiese) for evaluation of roof in reference to “hail damage,” followed by “tin/asphalt” repair options (bid process?).
MANDATORY TRASH PICKUP ORDINANCE #458; TEMPS CONTRACT: City Attorney Carothers provided for review of members a rough draft of an Ordinance for mandatory solid waste removal, stating also that the ordinance needs to be “as clear as it can be.” Conditions and procedure were discussed. 1. Carothers asked Shelby Temps if they accepted grass clippings, yard waste, and the response was, “minimal.” 2. Within the initial draft, mandatory pickup was determined for all residential, commercial, industrial customers with utility service (water, sewer, electric) that “generated waste.” 3. Potential monthly rates (once-weekly pick-up) were: 96 gal. - $21.00; 65 gal. - $20.00, Own receptacle - $18.00, Senior Citizen rate $14.00, with stipulations to be determined in that category in regard to age/income/trash limit, as 2 - 35 gallon cans a week. 4. Discussion of situations of 2-container variance charges. 5. Method of handling delinquent accounts at “cut-off” date if determination made for City collection for trash removal. 6. Need for roll-offs within the City “exclusively” dedicated to Temps. 7. Council member Reedy inquired as to situations where a property owner has one home, but more than one service address (as storage building with water hookup), and the determining factor was understood to be meeting the requirement of “utility service and the generation of waste.”
Suggestion by Mayor Meyer, and further discussion took mandatory garbage pickup in the direction of a ballot issue (May 2018), and review will begin (in subsequent Council sessions), to determine if it should be included on the ballot as a “Yes” or “No” option, or an actual Ordinance vote, which in initial assessment would be “specific” so - “clarifying and fair.”
Rex Adams inquired as to whether changing the “City 2-ward” classification to an “at-large” arrangement might also be put on the ballet, since it might be done at “minimal additional cost at the same time,” and that was considered a viable option for determination at subsequent council assembly.
ABATEMENT OF STORAGE UNIT: LEGAL ACTION: It was noted that other materials have been added to the property. Previously determined legal proceedings are in process.
PENNY PRESS DELIVERY RESTRICTIONS: Rex Adams told of contacts he has made. He also gave several possible options for addressing the issue if improvement is not achieved, the primary choice being a letter to the Journal Star from the City to request suspension of present delivery method (tossing issues on properties) , and secondarily to initiate action to handle the issue as a “littering” offense. Although possible response was not limited to that previously noted, members decided to allow a reasonable time lapse to allow for improvement that may already be in the works, and, if the problem is not sufficiently rectified, to first go with the primary option of a letter to the Journal Star by the City.
GOAT RUNNING LOOSE - EAST SIDE OF TOWN: Resolved.
ONE PROPERTY AT A TIME/ INTRO/UPDATE: (REX ADAMS): Primaries were identified as: Rex Adams, Dan Disney, Dean Cole, Gene (Radar) Reedy. Many comments were made by those attending for purpose of furthering the non-profit, community-support group agenda which seeks to work with the City toward City improvement. Topics included general clean-up of community, possibility of City demolition/disposal, possible use of Keno funds, grant application to Thomas Foundation (aspects yet to be clearly defined) and then focus settled on proposed activity desired prior to the Annual Car/Tractor Show event in August. One-Property-at-a-Time group focused on sprucing up/painting municipal structures, and members shared positive response to the willingness of the group to undertake the initial project with their volunteer force (although a professional force might well be needed in future projects), but with the City responsible for the cost of paint and applicable other supplies. The group was asked to refine and expand information of the initial clean-up project, and bring to the July 5th Regular meeting and review of Mayor and Council the parameter, color-scheme, and anticipated cost. The OPAAT group has other projects in mind, which they intend to bring forward at subsequent meetings. Attorney Carothers stated, “bring projects for budget consideration.” Council member Reedy suggested “updating the City restroom building” as a potential future project.
CLEAN UP: List of inoperable?/unlicensed? vehicles prepared by a citizen was reviewed, and the topic drew much comment, (some heated), from attendees who questioned the viability, focus, and fairness of City approach to “inoperable/unlicensed” vehicle concerns. City Attorney Carothers endeavored to bring heated debate to an end by stating that the decision of procedure on the topic did not fall to any one individual with a complaint but to the regulation and compliance-based determinations of Mayor and Council, and also that despite zoning or established ownership of property, “no person is allowed to maintain a nuisance situation.” Considerations were tabled to allow for verification and refinement of the “vehicle” list, and that might include “sheriff running plates for the City (Carothers)”. Other issues: )- A property transfer is not yet completed. Legal action will be initiated for court proceedings (2 weeks court/ 4 wks. closure?) A property owner who has not complied with necessary requirements (certified letter previously sent) of trash removal was relegated to court action.
PUBLIC COMMENTS:
Tim Stutzman - Emergency Management - advised that information is being accumulated in reference to recent storm damages and repair costs to incorporate affected municipalities into a NEMA federal disaster declaration to send to D.C. for potential Presidential signature. The damages incorporated were described as “damage done to public property, roads, buildings, and the requirement in manpower hours to address such damage.” He then assisted the City with a “City of Blue Springs Disaster Declaration” requiring Mayoral decision and signatures.
NEXT AGENDA:
INSURANCE - ALTERNATE COVERAGE OPTIONS - RYAN WIESE
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE, SEWER MACHINE
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING
CITY BUILDING ROOF REPAIRS/INSURANCE COVERED DAMAGES - /TIN/ASPHALT REPAIR PROCEDURES
MANDATORY TRASH PICKUP/SIMPLE “YES/NO” versus ORDINANCE - BALLOT CONSIDERATIONS
WARD TO AT-LARGE DETERMINATIONS - A BALLOT ISSUE
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
CONTINUED PENNY PRESS DELIVERY REVIEW
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - PARAMETER, COLOR-SCHEME, ANTICIPATED COST
CLEAN UP which will include, VERIFICATION/REFINEMENT OF LIST OF INOPERABLE/UNLICENSED VEHICLES.
Motion to adjourn: By: Reedy - Time: 9:10 PM No objections.
The minutes of the Regular meeting were read and approved July 5. 2017.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
July 5, 2017
The Regular Meeting of Mayor and Council was held on July 5, 2017, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy
ABSENT;
OTHER ATTENDEES: City Attorney Andy Carothers (late arrival due to conflicting scheduling and which necessitated “tabling” certain topics), Ryan Wiese, Rex Adams, Dan Disney, Carol Hughes, Fred Laber, Gladys Cary, Eric Chab, Chelsea Chab, Steven Porter, Shirley Martin, John Hill, Connie Mewes, Ronda Mewes (and minor);Kaylie Diekman, Donna Dvorak, Dean Cole
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearings/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote (Carmichael, Neumann ,4-0 affirmative) to approve as sent minutes for the June 20, 2017 Regular meeting.
After review -- motion, second, and vote (Neumann, Carmichael, 4-0 affirmative) to approve claims as follow: Direct Payment - Internal Revenue Service - (941) - $2,698.28; Salaries - $3,023.56; Constellation Energy - $4.69; Lincoln Journal Star (Flyers - Municipal Publicity) - $150.68; NE Dept. of Revenue (941N) - $324.32; Norris Public Power - $1,226.87; Pickrell Lumber - (Cabin) - $37.90; Milton Pike - (Tel. Comp.) - $25.00; Security First Bank - (Pike/IRA) - $55.00; Shell - $10.00; Tractor Supply - $39.94; Milford Woutzke (Tel. Comp.) - $5.00; Wymore Arbor State - $289.57; Wymore, City of (Tower/Individual) - $2,376.43; Wymore Oil Company - $174.30; Wymore Super Foods - $20.83; TOTAL CLAIMS: $10,462.37.
INSURANCE - ALTERNATE COVERAGE OPTIONS - RYAN WIESE: Ryan Wiese gave the presentation of property quote options (Handout attached to office copy of minutes and available for public review) - which is herein summarized: Coverage/Premium - Commercial Property -ACV $1,833 -- Commercial Property - RC w/$500 Ded - $3,896 -- Commercial Property RC w/$1,000 Ded -- $3,660 - Commercial Property RC w/ $2,500 Ded - $3,280. He indicated that coverage could be split between ACV and RC, if desired. Following discussion, a motion was made by Council member Reedy, seconded by Mewes, and approved in a 4-0 affirmative vote to go with “Commercial Property RC w/$1,000 Ded - $3,660. Wiese advised that no additional coverage will be needed for the Annual Car/Tractor Day festivities (covered under General). Also, in reference to hall rental - “any signed form does not protect against the possibility of lawsuit,” and more an issue for the City attorney, so no changes were made to terminology of the rental agreement at this time. (Copy of the agreement is attached to office copy of minutes and available for public review.)
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP: No new applications or considerations.
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE, SEWER MACHINE: No new information.
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING: Council member Reedy and Employee Pike are to work together to determine measurement aspects for the project.
CITY BUILDING ROOF REPAIRS/INSURANCE COVERED DAMAGES - /TIN/ASPHALT REPAIR PROCEDURES: Arrangements have been made with insurance carrier for roof inspection to determine any storm-related damage. Determination of repair options will follow.
MANDATORY TRASH PICKUP/SIMPLE “YES/NO” versus ORDINANCE - BALLOT CONSIDERATIONS: No new information at this time. Tabled.
WARD TO AT-LARGE DETERMINATIONS - A BALLOT ISSUE: No new information at this time. Tabled.
ABATEMENT OF STORAGE UNIT: LEGAL ACTION: Legal action in process. Tabled.
CONTINUED PENNY PRESS DELIVERY REVIEW: Problem considered minimized. Removed from agenda.
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - PARAMETER, COLOR-SCHEME, ANTICIPATED COST:
For the City building - brown with white trim was suggested (Martin). It was noted by several that there is deterioration of siding on the front of City Hall, and it was suggested that vinyl siding be purchased and put on the front (with replacement also of any damaged boards beneath), and on the west side. Replacing four boards, and the color blue, with blue strip, and door stenciling was suggested for the bathroom building, and cleaning the interior . Following discussion, a motion was made (Reedy) seconded (Carmichael) and received a 4-0 affirmative vote to approve the ‘One Property at a Time’ group to make supply/material purchases on behalf of the City (Wymore Lumber) and begin work on the current project which includes: front and west side vinyl siding, and painting as necessary- - of City Hall building, painting and re-lettering the City garage (face) next to City Hall, the City sign, and cleaning and painting (as necessary) the City restroom building.
In another area of concern, consideration was requested (Adams) for a “line-item” (budget) determination of Keno funds for City improvements as requested by the ‘One Property at a Time’ group and approved by Mayor and Council -- (demolitions//clean-ups - asbestos abatement, betterment) (and believed to be congruent with Ruby Morris, Keno Operator’s wishes). Mayor Meyer noted that Elwin Morris (Fuzz) specified “paving” at the beginning of Keno operations as the primary initiative for use of Keno funds, and that much remains (25 blocks/& Walnut Street) to be done in that area, and so funds should be protected for that purpose. Since some of the paving work that remains does not fall within the parameter of “grant” funding restrictions and requirements, as Fouts between Hazen and ‘A’, and also Cherry /- A & Grant (County ownership considerations) and which therefore would need to be done solely with City funds or special circumstance, careful management of Keno funds is required. Mayor Meyer also asked (by example of the previous decision regarding the initial OPAAT - above) it there was sufficient indication that the City was in a cooperative stance in regard to community betterment. Group members agreed, but consideration was still requested (Adams) for a “line-item” budget determination of some amount (even minimum of $1,000-$2,000?) No assignment was made at this time.
AUGUST 20 CAR/TRACTOR SHOW: Officially set budget, discussion of activities, as necessary: $5,000 budget approved by motion (Neumann), second (Reedy), and 4-0 affirmative vote.
CLEAN UP which will include, VERIFICATION/REFINEMENT OF LIST OF INOPERABLE/UNLICENSED VEHICLES: Many clean-up issues were noted within discussion, and personal viewpoints were strong and expressly stated, be it in reference to a call for cooperation between City officials, the OPAAT group and the citizenry (Adams, Cole), or variance in what was discussed as optimal clean-up approach and suggestion (Cole) that a data base be set up for follow-up on issues addressed (in particular - unlicensed/inoperable/junked vehicles), and to which Mayor Meyer responded on the impracticality of data-base follow-up as based on ever-changing clean-up circumstances - “relocating offense to another area, which required re-visitation of the infraction as a new issue.” Contradictory opinions were strongly expressed. Council member Reedy suggested that the “conversation was going nowhere, and should be stopped.” Attention focused on two other vehicle issues with input given by Mayor and all members as well as Chelsea Chab, Rex Adams, Dan Disney, Ronda Mewes, Connie Mewes. Various options were requested, as letters by City Clerk, but that was reversed by the request to have Employee Pike take pictures of both infractions, and to send them to City Attorney Carothers for prompt legal attention.
Other: Council member Carmichael noted a pothole situation (Walnut Street area) which he thought could be rectified by concrete.
NEXT AGENDA:
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE, SEWER MACHINE
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING
CITY BUILDING ROOF REPAIRS/INSURANCE COVERED DAMAGES - /TIN/ASPHALT REPAIR PROCEDURES
MANDATORY TRASH PICKUP/SIMPLE “YES/NO” versus ORDINANCE - BALLOT CONSIDERATIONS
WARD TO AT-LARGE DETERMINATIONS - A BALLOT ISSUE
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
COMPUTER/PRINTER (requested by Reedy)
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY
CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES.
Motion to adjourn: By: Mewes - Time: 8:33 PM. No objections.
The minutes of the Regular meeting were read and approved July 18. 2017.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
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