November 18, 2014
The Regular Meeting of Mayor and Council was held on November 18, 2014, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Mewes, Neumann, Reedy, Wolf
ABSENT;
OTHER ATTENDEES: Employee Mike Pike, John Berry (Gilmore); Jen Olds (SENDD); Connie Mewes, Gage County Law Enforcement Officer
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken. A motion was made by Council member Wolf, seconded by Reedy, and followed by a 4-0 affirmative vote to approve as sent the November 4, 2014 Regular meeting minutes. After review of claims, a motion was made by Council member Mewes , seconded by Neumann, and followed by a 4-0 affirmative vote to approve claims as follow: Direct -Bank Payment --NE Dept. of Rev. (10) - $400.10; Salaries - $2,292.16; Black Hills Energy - $23.28; Casey’s General Store - $37.44; One-Call Concepts - $5.55; Postmaster - $98.00 (Backflow Device Mailing); Municipal Supply - $126.60; Milton Pike (Postage Reimb.) - $9.17; Katherine Roche (Postage Reimb.) - $6.49; Roehr’s Machinery - $216.16; Security First Bank (Pike - IRA) $55.00; Windstream - $69.81; Wymore Lumber Co. - $128.91; TOTAL CLAIMS; $3,468.67.
BROAD STREET REPAIR UNDERTAKING - ANY NEW IN FORMATION: John Berry (Gilmore) provided information for potential work on Broad Street from Jefferson to “A” - to construct new 3-inch asphalt overlay with some minor patching, per: (Total Construction Cost $70,000, Engineering $7,000, Project Observation, Contingencies, Administration $7,000 - Total $84,000. Variables were discussed. Council member Neumann suggested activation of bid-letting. Members were in agreement for Berry to initiate the plan process to create the project.
WALNUT STREET REPAIR PROPOSAL - NEW INFORMATION: John Berry provided information for potential work on Walnut Street, per: Option 1 - Remove and replace bad areas of curb and gutter, mill asphalt along edges approximately 8-feet in width, and place 3-inches of new asphalt along the milled areas. Install 24-inch CMP with flared end sections at south end of project on the west side. Total Construction cost $460,000, Engineering $46,000. Project Observation, contingencies, Administration $46,000, Total: $552,000 AND Option 2: Remove and replace existing paving, construct 8-inch concrete paving, install 24-inch CMP with flared end sections on south end of project on west side. Total Construction cost $450,000, Engineering $50,000, Project Observation, Contingencies, Administration $50,000, Total $550,000. Members agreed that the estimated prices, though believed to be “high,” would weaken City stance in the upcoming CDBG grant application process for paving (see potential streets below). John Berry noted that Walnut Street could be broken into projects. Employee Pike said he could use a bobcat and mill driveways on Walnut as part of a temporary fix.
SENDD (JEN OLDS/CDBG GRANT APPLICATION INITIATION INFORMATION): Jen Olds addressed Mayor and Council and provided handouts which in combination with dialog provided the following information: Based on the 2010 census, the City is 58% LMI (low/moderate income) compliant and in a position to apply for the grant without completion of a LMI survey. The 2014 grant maximum is $250,000, with a 50% match giving the maximum point of leverage. Also, completing the environmental review (consulting societies) gets more points. Olds identified the following timeline: January - application guidelines, National Objective approval 5/16, June - notification of eligibility, submission by July, award in Fall - (Sept 1), with a possibly less than 90-day release of funds. Olds indicated that “documentation of community activities” give strength to the application. Mayor Meyer inquired as to whether having been awarded two previous CDBG grants might minimize favorable outcome of the application, and Olds stated that there was no clear understanding of effect in that regard. If grant application has a favorable result, 2016 would be the beginning of construction. Olds requested that members decide (December meetings and let her know by January) which streets would be included in the project. Though only about half of the options can be chosen from a $1,000,000 pool, selections are anticipated to be made from the following: Saunders Street (Broad to Lincoln); Jefferson Street (Lincoln to ½ blk N of Irving); Washington Street (Cherry to Irving); Washington Street (Lincoln to Irving); Washington Street (Broad to Main); Johnson Street (Broad to 1st); Douglas Street (1st to 2nd); Douglas Street (Broad to 1st); 2nd Street (Hazen to Douglas); Hazen Street (Main to Broad); Main Street (Hazen to Douglas) Johnson Street (Main to Broad); Fouts Street (A to Washington); Fouts Street (A to Hazen); Fouts Street (Hazen to Johnson); Wilson Street (Fouts to Jones); - additional projects - Washington Street (Fouts to Jones); Washington Street (Main to Lincoln).
PLANNING & ZONING: No new applications.
CLEAN UP: No response from Carother’s letters to two property owners, so review will continue. No further information available about removal of personal possessions from a sub-standard structure, so review is ongoing. Review continues on another clean-up project. Two locations were removed from the list, one for resolution of issues and the other because it is now being legally addressed, with report to come, as applicable, from Carothers.
NEXT AGENDA:
OATH OF OFFICE: MAYOR - LONNIE D. MEYER
WARD I - COUNCIL - GLENN MEWES
WARD II- GENE (RADAR) REEDY
ANNUAL APPOINTMENTS: COMMITTEES
ANNUAL APPOINTMENTS: EMPLOYEES PAY RATE/BENEFITS
PRESIDENT OF COUNCIL/TEMPORARY CLERK/CITY ATTORNEY/ DEPUTY CITY ATTORNEY/CITY ENGINEER AND STREET SUPERINTENDENT; CITY AUDITOR
BROAD STREET REPAIR UNDERTAKING - ANY NEW INFORMATION
WALNUT STREET REPAIR - ANY NEW INFORMATION
SELECTION OF STREETS FOR CDBG GRANT APPLICATION
PLANNING & ZONING
MFO
CLEAN UP
Motion to adjourn: 8:40 PM - Neumann- No objection.
The minutes of the Regular meeting were read and approved December 2, 2014.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
Friday, November 21, 2014
Thursday, November 6, 2014
November 4, 2014
The Regular Meeting of Mayor and Council was held on November 4, 2014, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Mewes, Neumann, Reedy, Wolf
ABSENT;
OTHER ATTENDEES: Employee Mike Pike, City Attorney Andy Carothers, Connie Mewes
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken. A motion was made by Council member Wolf, seconded by Reedy, and followed by a 4-0 affirmative vote to approve as sent the October 21, 2014 Regular meeting minutes. After review of claims, a motion was made by Council member Neumann, seconded by Mewes, and followed by a 4-0 affirmative vote to approve claims as follow: Direct -Bank Payment -- Internal Revenue - 941 - $2,234.77; Salaries - $3370.97; Beatrice Concrete - $766.50 & $536.47; Eldon Izer (Tel. Comp.) - $5.00; NE Dept. of Rev. (501N) - $283.99; NMC - $410.16; Norris Public Power - $1,308.26; Office Depot - $500.86; Milton Pike (Tel. Comp.) - $25.00; Postmaster - $166.00; Katherine Roche (Reimb.) - $64.00; Security First Bank (Pike - IRA) - $55.00; Shell - $226.33; Willet & Carothers - $250.00; Wymore Arbor State - $97.20; Wymore Oil Company - $124.19; TOTAL CLAIMS: $10,424.70.
BROAD STREET REPAIR UNDERTAKING - ANY NEW INFORMATION: No information yet available.
WALNUT STREET REPAIR PROPOSAL - NEW INFORMATION: No information yet available.
SENDD/CDBG GRANT APPLICATION INITIATION INFORMATION: No information yet available.
PLANNING & ZONING: No new applications.
CLEAN UP: Attorney Carothers will draft a letter to a property owner with after-controlled burn issue of removal of cement, rubble, rock. Council member Reedy reported that another property on the current list now has an approximately one-month expectation for initiation of removal of sub-standard structure, after property owner can remove possessions inside. Another property on the list continues to be mowed, and clean-up is anticipated to be on-going, but with no major changes within the last two-week period. A property with tall grass/weed infraction continues under review, with Attorney Carothers to draft a letter to the bank, --- with the property to be mowed by the City and a lien placed on the property on behalf of the City if the 5-day deadline for resolve is not met. Another property was removed from the list due to resolution of issue. One property owner is to be sent a certified letter requesting removal of exterior infractions. Attorney Carothers will put a lien against a property where City clean-up was performed.
NEXT AGENDA:
BROAD STREET REPAIR UNDERTAKING - ANY NEW IN FORMATION
WALNUT STREET REPAIR PROPOSAL - NEW INFORMATION
SENDD (JEN OLDS/CDBG GRANT APPLICATION INITIATION INFORMATION
PLANNING & ZONING
CLEAN UP
Motion to adjourn: 7:55PM -Neumann - No objection.
The minutes of the Regular meeting were read and approved November 18, 2014.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
The Regular Meeting of Mayor and Council was held on November 4, 2014, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Mewes, Neumann, Reedy, Wolf
ABSENT;
OTHER ATTENDEES: Employee Mike Pike, City Attorney Andy Carothers, Connie Mewes
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken. A motion was made by Council member Wolf, seconded by Reedy, and followed by a 4-0 affirmative vote to approve as sent the October 21, 2014 Regular meeting minutes. After review of claims, a motion was made by Council member Neumann, seconded by Mewes, and followed by a 4-0 affirmative vote to approve claims as follow: Direct -Bank Payment -- Internal Revenue - 941 - $2,234.77; Salaries - $3370.97; Beatrice Concrete - $766.50 & $536.47; Eldon Izer (Tel. Comp.) - $5.00; NE Dept. of Rev. (501N) - $283.99; NMC - $410.16; Norris Public Power - $1,308.26; Office Depot - $500.86; Milton Pike (Tel. Comp.) - $25.00; Postmaster - $166.00; Katherine Roche (Reimb.) - $64.00; Security First Bank (Pike - IRA) - $55.00; Shell - $226.33; Willet & Carothers - $250.00; Wymore Arbor State - $97.20; Wymore Oil Company - $124.19; TOTAL CLAIMS: $10,424.70.
BROAD STREET REPAIR UNDERTAKING - ANY NEW INFORMATION: No information yet available.
WALNUT STREET REPAIR PROPOSAL - NEW INFORMATION: No information yet available.
SENDD/CDBG GRANT APPLICATION INITIATION INFORMATION: No information yet available.
PLANNING & ZONING: No new applications.
CLEAN UP: Attorney Carothers will draft a letter to a property owner with after-controlled burn issue of removal of cement, rubble, rock. Council member Reedy reported that another property on the current list now has an approximately one-month expectation for initiation of removal of sub-standard structure, after property owner can remove possessions inside. Another property on the list continues to be mowed, and clean-up is anticipated to be on-going, but with no major changes within the last two-week period. A property with tall grass/weed infraction continues under review, with Attorney Carothers to draft a letter to the bank, --- with the property to be mowed by the City and a lien placed on the property on behalf of the City if the 5-day deadline for resolve is not met. Another property was removed from the list due to resolution of issue. One property owner is to be sent a certified letter requesting removal of exterior infractions. Attorney Carothers will put a lien against a property where City clean-up was performed.
NEXT AGENDA:
BROAD STREET REPAIR UNDERTAKING - ANY NEW IN FORMATION
WALNUT STREET REPAIR PROPOSAL - NEW INFORMATION
SENDD (JEN OLDS/CDBG GRANT APPLICATION INITIATION INFORMATION
PLANNING & ZONING
CLEAN UP
Motion to adjourn: 7:55PM -Neumann - No objection.
The minutes of the Regular meeting were read and approved November 18, 2014.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
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