City of Blue Springs, Nebraska

September 20, 2016


The Regular Meeting of Mayor and Council was held on September 20, 2016, in the Blue Springs City Hall, Blue Springs, NE.


PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy

ABSENT;

OTHER ATTENDEES: Connie Mewes, Roland Hardin, Tony Costello, Lance Spencer, Tim Brown, Hope Brown, Gladys Cary, Glennis McClure


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.


Motion, second and vote (Carmichael, Neumann, 4-0 affirmative) to approve as sent the Sept 6, 2016 Budget Hearing and Regular meeting minutes.


After review -- motion, second, and vote (Neumann, Carmichael, 4-0 affirmative) to approve claims as follows: Bank-Direct - NE Dept. of Revenue (#10) - $231.23; Salaries $1,957.60; Abbott Portable Toilets (Municipal Publicity) - $220.00; Beatrice Iron & Metal - $26.64; Black Hills Energy - $23.07; City of Blue Springs “Street Project” - $ 61,622.20 (Draw Down # 8) ;Extreme Decal (Municipal Publicity) - $200.00; Farmers Cooperative - $42.17; NE Public Health Environmental Labs - $15.00; Verona Neumann (Reimb. - Municipal Publicity) - $19.23; Milton Pike (Postage Reimb.) - $22.95; Security First Bank - (Pike - IRA) - $55.00; SENDD - $380.00 (Housing 99.00/Membership 281.00) Willet & Carothers - $1,380.00; Windstream - $67.38; Wymore Lumber - $10.98; Wymore Public Library (Donation) - $750.00; TOTAL CLAIMS: $67, 023.45 (AND) from Street Project Checking Fund: Pavers, Inc. (DD#8) - Invoice # 1 - $53,698.50, and Gilmore & Associates (DD # 8 - Inv. 36158/36159) - $7,923.70 = $61,622.20 .


CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION: Acknowledgement of receipt of Contractor’s Application for Payment # 1 for Mayor’s signature, and Gilmore Invoices # 36158 (Project Observation) & 36159, and which includes Amendment No. 1). Acknowledgement of delivery of correction materials for Draw Down # 6, and receipt of Draw Down # 8- (See particulars in claims above.) Acknowledgment of resignation of David Taladay of SENDD, and determination of Judi Meyer as SENDD (temporary?) replacement for administration of CDBG matters.


CITY CELEBRATION (FINANCIAL SUMMARY): (Cost to City: $3,562.54 with consideration remaining for 2nd place trophies (by sponsor). Thanks was given to the Wymore-Blue Springs Area Fund for help during the event. Discussion focused on an early start to next year’s celebratory arrangements. Date was set as Sunday, August 20th. Primary facilitators: Gene Reedy - Car Show and Verona Neumann - Tractor Show. Some considerations: All flyers through Beatrice Daily Sun - (cost- effective supplier). Need to find someone to operate Beer Garden (other than Firemen who described it as “not a money maker for them.”)


DANGEROUS DOGS: Any information from Carothers (after talking to Sheriff). Report pending from Attorney Carothers. It was noted that another dog designated as “dangerous” that was to be removed from inside corporate limits (by September 14) remains on the property. No action was designated at this time.


GOLF CART (ORDINANCE #454): Motion, second, vote, (Mewes, Neumann, 4-0 affirmative) to suspend rule of three readings. Motion, second, (Mewes, Carmichael) to approve Ordinance # 454, followed by reading applicable portion of ordinance, and then by a 4-0 affirmative vote to approve/
accept Ordinance #454.


CABIN - GUTTERS (ANY NEW INFORMATION, AS SCHEDULING): Motion, second, vote (Reedy, Mewes, 4-0 affirmative) to approve/accept Pickrell Lumber bid of $530.00 for materials and installation of new gutter materials on both north and south side of cabin.


CITY SWEEPER (JUNK/BID-LETTING) - (RESOLUTION # -2016-9) It was noted that an offer has been made to Employee Pike. Motion, second, (Reedy, Carmichael) was followed by reading of resolution, and then a 4-0 affirmative vote to approve/accept Resolution # 2016-9. (Bid deadline: Tuesday, Oct. 4, 2016 - 7:30 PM. Bid opening: Tuesday, Oct. 4, 2016 Regular meeting. As so stated in the resolution, the City reserves the right to reject any and all bids.


PLANNING AND ZONING: Motion, second, vote (Reedy, Carmichael ,4-0 affirmative) to approve Application for Building Permit for Gary Trump’s fence, which was approved by the P & Z Commission at the 9/19/16 meeting. Applicant will be notified of approval and fee. Planning & Zoning member Connie Mewes suggested a mailing to citizens, covering primary information about situational needs and effective submission timing for building application permits. A draft of primary issues will be prepared and provided to members of the P&Z for their input prior to mailing to citizens.


PAVING ACROSS FROM CHURCH (ROLAND HARDIN): Roland Hardin asked members if they were still considering hard surfacing across the street (parking area) from the church. Questions arose regarding previous discussion of the matter (Excerpt 4/19/16 meeting minutes: ASPHALT PROJECT (CHURCH) (South Side - Approx. $3,000 per Gilmore - 1497 sq. ft.) REQUEST FOR CONSIDERATION FOR CITY TO PAY HALF?: Since this project is planned “outside grant activity,” decision will be delayed pending ultimate grant cost-factor outcome (availability of funds). Mayor Meyer will seek clarification through discussion with Employee Pike as to impetus for previous calculations and the recorded payment option. Hardin also suggested sidewalk replacement at the park. He described “fall-hazard” areas. Members will evaluate the situation.


CLEAN-UP: One property was removed from the list due to resolution of issue. Tony Costello gave a progress report of clean-up activity on another property, and Council member Reedy offered to assist with the relocation of a mower now near the alley. Arrangements will be made between parties. A courtesy letter was determined for one property owner.


NEXT AGENDA:

CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION

HARD-SURFACING ACROSS FROM CHURCH

FIRE DEPARTMENT HARD SURFACING

PARK SIDEWALK

CITY CELEBRATION - PLANNING

PLANNING AND ZONING

DANGEROUS DOGS

CITY SWEEPER BID OPENING

CLEAN-UP



Motion to adjourn: 8:37 PM Reedy- No objection.


The minutes of the Hearing/ Regular meeting were read and approved October 4, 2016.


Mayor: Lonnie D. Meyer (Regular Session)


City Clerk: Katherine A. Roche (Regular Session)