June 20, 2017
The Regular Meeting of Mayor and Council was held on June 20, 2017, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy
ABSENT;
OTHER ATTENDEES: Employee Milton Pike, Tim Stutzman (Emergency Management), Tiffany Henrichs (Arbor State), Shelby Temps (Temps Disposal), City Attorney Andy Carothers, Rex Adams, Dan Disney, Carol Hughes, Gladys Cary, Eric Chab, Chelsea Chab, Steven Porter, Judy Norman, Bob Waldorf, Phyllis Norris, Shirley Martin, Connie Mewes, Ronda Mewes (and minor); Tim Brown, Hope Brown, Judy Nomiare, Mary Ells, Nancy Bond
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearings/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote (Mewes, Carmichael ,4-0 affirmative) to approve as sent minutes for the June 6, 2017 Public Hearing and Regular meeting.
After review -- motion, second, and vote (Neumann, Mewes, 4-0 affirmative) to approve claims as follow: Bank Direct - NE Dept. of Revenue (#10) - $231.02; Salaries - $2,369.71; Black Hills Energy - $23.46; EMC Insurance - $305.00; NE Public Health Environmental Labs - $15.00; Milton Pike (Postage Reimb.) - $23.75; Postmaster - $166.00; Roehr’s Machinery - $36.41; Security First Bank - (Pike/IRA) - $55.00; Windstream - $73.81; Wymore Oil Company - $195.00; TOTAL CLAIMS: $3,494.16.
INSURANCE - ALTERNATE COVERAGE OPTIONS - RYAN WIESE: Scheduling conflicts prohibited attendance by Ryan Wiese, but EMC Property Insurance Quote options were provided to members -- which included current ACV values ($1,833), and the “higher” replacement cost RC values, with all property subject to coverage except for the cabin due to its age. Also provided was property insurance cost for each option, along with a few different deductible options to consider. Comparative analysis at the next Regular meeting will be supported by the materials provided.
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP: No applications or new information.
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE: No new information.
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING: No new information.
CITY BUILDING ROOF REPAIRS: Discussion of members resulted in determination to contact the insurance provider (EMS - Ryan Wiese) for evaluation of roof in reference to “hail damage,” followed by “tin/asphalt” repair options (bid process?).
MANDATORY TRASH PICKUP ORDINANCE #458; TEMPS CONTRACT: City Attorney Carothers provided for review of members a rough draft of an Ordinance for mandatory solid waste removal, stating also that the ordinance needs to be “as clear as it can be.” Conditions and procedure were discussed. 1. Carothers asked Shelby Temps if they accepted grass clippings, yard waste, and the response was, “minimal.” 2. Within the initial draft, mandatory pickup was determined for all residential, commercial, industrial customers with utility service (water, sewer, electric) that “generated waste.” 3. Potential monthly rates (once-weekly pick-up) were: 96 gal. - $21.00; 65 gal. - $20.00, Own receptacle - $18.00, Senior Citizen rate $14.00, with stipulations to be determined in that category in regard to age/income/trash limit, as 2 - 35 gallon cans a week. 4. Discussion of situations of 2-container variance charges. 5. Method of handling delinquent accounts at “cut-off” date if determination made for City collection for trash removal. 6. Need for roll-offs within the City “exclusively” dedicated to Temps. 7. Council member Reedy inquired as to situations where a property owner has one home, but more than one service address (as storage building with water hookup), and the determining factor was understood to be meeting the requirement of “utility service and the generation of waste.”
Suggestion by Mayor Meyer, and further discussion took mandatory garbage pickup in the direction of a ballot issue (May 2018), and review will begin (in subsequent Council sessions), to determine if it should be included on the ballot as a “Yes” or “No” option, or an actual Ordinance vote, which in initial assessment would be “specific” so - “clarifying and fair.”
Rex Adams inquired as to whether changing the “City 2-ward” classification to an “at-large” arrangement might also be put on the ballet, since it might be done at “minimal additional cost at the same time,” and that was considered a viable option for determination at subsequent council assembly.
ABATEMENT OF STORAGE UNIT: LEGAL ACTION: It was noted that other materials have been added to the property. Previously determined legal proceedings are in process.
PENNY PRESS DELIVERY RESTRICTIONS: Rex Adams told of contacts he has made. He also gave several possible options for addressing the issue if improvement is not achieved, the primary choice being a letter to the Journal Star from the City to request suspension of present delivery method (tossing issues on properties) , and secondarily to initiate action to handle the issue as a “littering” offense. Although possible response was not limited to that previously noted, members decided to allow a reasonable time lapse to allow for improvement that may already be in the works, and, if the problem is not sufficiently rectified, to first go with the primary option of a letter to the Journal Star by the City.
GOAT RUNNING LOOSE - EAST SIDE OF TOWN: Resolved.
ONE PROPERTY AT A TIME/ INTRO/UPDATE: (REX ADAMS): Primaries were identified as: Rex Adams, Dan Disney, Dean Cole, Gene (Radar) Reedy. Many comments were made by those attending for purpose of furthering the non-profit, community-support group agenda which seeks to work with the City toward City improvement. Topics included general clean-up of community, possibility of City demolition/disposal, possible use of Keno funds, grant application to Thomas Foundation (aspects yet to be clearly defined) and then focus settled on proposed activity desired prior to the Annual Car/Tractor Show event in August. One-Property-at-a-Time group focused on sprucing up/painting municipal structures, and members shared positive response to the willingness of the group to undertake the initial project with their volunteer force (although a professional force might well be needed in future projects), but with the City responsible for the cost of paint and applicable other supplies. The group was asked to refine and expand information of the initial clean-up project, and bring to the July 5th Regular meeting and review of Mayor and Council the parameter, color-scheme, and anticipated cost. The OPAAT group has other projects in mind, which they intend to bring forward at subsequent meetings. Attorney Carothers stated, “bring projects for budget consideration.” Council member Reedy suggested “updating the City restroom building” as a potential future project.
CLEAN UP: List of inoperable?/unlicensed? vehicles prepared by a citizen was reviewed, and the topic drew much comment, (some heated), from attendees who questioned the viability, focus, and fairness of City approach to “inoperable/unlicensed” vehicle concerns. City Attorney Carothers endeavored to bring heated debate to an end by stating that the decision of procedure on the topic did not fall to any one individual with a complaint but to the regulation and compliance-based determinations of Mayor and Council, and also that despite zoning or established ownership of property, “no person is allowed to maintain a nuisance situation.” Considerations were tabled to allow for verification and refinement of the “vehicle” list, and that might include “sheriff running plates for the City (Carothers)”. Other issues: )- A property transfer is not yet completed. Legal action will be initiated for court proceedings (2 weeks court/ 4 wks. closure?) A property owner who has not complied with necessary requirements (certified letter previously sent) of trash removal was relegated to court action.
PUBLIC COMMENTS:
Tim Stutzman - Emergency Management - advised that information is being accumulated in reference to recent storm damages and repair costs to incorporate affected municipalities into a NEMA federal disaster declaration to send to D.C. for potential Presidential signature. The damages incorporated were described as “damage done to public property, roads, buildings, and the requirement in manpower hours to address such damage.” He then assisted the City with a “City of Blue Springs Disaster Declaration” requiring Mayoral decision and signatures.
NEXT AGENDA:
INSURANCE - ALTERNATE COVERAGE OPTIONS - RYAN WIESE
PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP
EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE, SEWER MACHINE
PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING
CITY BUILDING ROOF REPAIRS/INSURANCE COVERED DAMAGES - /TIN/ASPHALT REPAIR PROCEDURES
MANDATORY TRASH PICKUP/SIMPLE “YES/NO” versus ORDINANCE - BALLOT CONSIDERATIONS
WARD TO AT-LARGE DETERMINATIONS - A BALLOT ISSUE
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
CONTINUED PENNY PRESS DELIVERY REVIEW
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - PARAMETER, COLOR-SCHEME, ANTICIPATED COST
CLEAN UP which will include, VERIFICATION/REFINEMENT OF LIST OF INOPERABLE/UNLICENSED VEHICLES.
Motion to adjourn: By: Reedy - Time: 9:10 PM No objections.
The minutes of the Regular meeting were read and approved July 5. 2017.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
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