March 15, 2016
The Regular Meeting of Mayor and Council was held on March 15, 2016, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes , Neumann, Reedy
ABSENT;
OTHER ATTENDEES: City employee Mike Pike, John Hill, David Canfield, Tim Brown, Hope Brown, Connie Mewes, Chelsea Chab, Eric Chab, Lance Spencer, and 2 minors.
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote to approve as sent the March 1, 2016, Regular meeting minutes: , Mewes, Neumann, 4-0 affirmative.
After review, motion, second, and vote (Carmichael, Mewes, 4-0 affirmative) to approve claims as follow: Bank-Direct - NE Dept. of Revenue (#10) - $309.20; Salaries - $1,941.17; Beatrice Concrete- $532.18 & 192.87; Black Hills Energy - $43.60; Circle D Mfg - $280.80; Johnny’s Welding - $187.06; One-Call Concepts - $1.14; Postmaster - $266.00; Security First Bank (Pike/IRA) - $55.00; Willet & Carothers - $350.00; Windstream - $67.79; Wymore Lumber - $50.78; TOTAL CLAIMS: $4,277.59.
CDBG PROJECT # 15 PW-015 MISC. ASPECTS AS REQUIRED: Chelsea and Eric Chab inquired as to whether their street would be included in the paving project. Reference to the grant application by members followed, and advisement by Mayor Meyer was that the street in questions was not on the list due to “width and easement requirements.” It was noted that there was a possibility, though slight, of work being done on the street “after and outside the grant” depending on financial strength and review of remaining needs of Municipality at the close of 15 PW-015. The Chabs also requested Stop Signs (Johnson-Douglas-1st area), and a request will be forwarded to Attorney Carothers to inform him and suggest/request preparation of an ordinance.
CITY CELEBRATION, BUDGET, MISC. ASPECTS AS NECESSARY: Motion, second, and vote (Mewes, Neumann, 4-0 affirmative to set the annual celebration budget at $5,000.
SWEEPER, AVAILABLITY/PURCHASE AUTHORIZATION LIMIT: Decision of members was to contact Wymore (Pike), to inquire as to the possibility and cost of Wymore sweeping necessary Blue Springs streets in preparation for the Memorial Day weekend and the Annual Celebration weekend, this in lieu of purchasing equipment. However, review will continue for equipment, and purchase may be pursued if a cost-effective option is located.
MFA AGREEMENT: Not yet received.
CHURCH MEN’S GROUP (REQUESTED BY ROD WARFORD): David Canfield addressed members, stating that a recent “Chili Feed resulted in funds the group would like to make available for Blue Springs Park improvements,” and he identified proposed work as “redo/repair seesaws, the weekend after Easter” and “take down the big swing set” which can no longer be used for initial intent (Pike) because of regulations. Members were in agreement for the group to proceed. Employee Pike indicated he would be available to some extent on site to give guidance and answer questions. Mayor Meyer and Council expressed gratitude to the group for the proposed work.
ARMOR COATING (REQUESTED BY PIKE): Pike told of the need for armor coating on Walnut Street. John Hill advised of a County project (Topkote) which is planned to include: Barneston road to Liberty, Wymore Golf Course - west, Wymore Cemetery road, Blue Springs Cemetery road, River Road between Wymore and Blue Springs, and could include Walnut Street within the proposed bid price of $11,000 a mile (if materials consistent with the project). The County project is to begin in May. If Blue Springs would like to take advantage of inclusion in the “continuous road” (Hill) project, the County would “add it and bill Blue Springs” accordingly. Members discussed alternate binding material options (gravel/rock), and since armor coating was last done in 2012, (Meyer) - “It is time to consider doing it all over at this time.” Council member Reedy stressed time constraints which impact upon decisions. Due to regulatory obligation as well as time limitation, options of bid-letting and creation of separate projects were offered for discussion. Pike will make contacts ( John Hill, John Berry, Topkote) to identify and provide factors in support of decisions. Mayor Meyer will confer with Attorney Carothers to discuss legalities of the situation.
Pike described problems on Walnut Street, which included information about a permit he received from the State for the City to pay for and replace tubes (plastic - Orch.) to effect alleviation of drainage problems there, but Pike suggested further evaluation should be done at the time of the next rain. Mayor Meyer stated he wondered “if the repairs were a Municipal responsibility.” Pike advised that “barricading the street by State” was a verbalized possibility alternative. Carmichael inquired as to whether the property owner to benefit primarily from new drainage tubes might have some financial obligation in the matter.
Contacts and review of matters will continue.
Pike added that he will be going to Lincoln soon to get a pallet of crack sealer.
PLANNING AND ZONING: Two building permit applications were approved at the “special” Planning & Zoning meeting of March 14th, and referred to Council. The following determinations/approvals were made: Motion, second, vote (Mewes, Carmichael, 4-0 affirmative to approve Alan/Janet Rienche fence. Motion, second, vote (Mewes, Neumann, 4-0 affirmative to approve United Methodist Church fence. Applicants will be notified to approval and fees.
CLEAN-UP: Determination was made to allow for the effect and result of Spring Clean-Up Day before making further determinations/taking action on clean-up infractions on the current list.
NEXT AGENDA:
CDBG PROJECT # 15 PW-015 MISC. ASPECTS AS REQUIRED\
ARMOR COATING PROJECTS/OPTIONS
ORDINANCE #454 - STOP SIGNS
CITY CELEBRATION, MISC. ASPECTS AS NECESSARY
MFA AGREEMENT
PLANNING AND ZONING
CLEAN-UP
Motion to adjourn: 8:29 P.M. - Carmichael. No objection.
The minutes of the Hearing/ Regular meeting were read and approved April 5, 2016.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
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