March 1, 2016
The Regular Meeting of Mayor and Council was held on March 1, 2016, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes , Neumann, Reedy
ABSENT;
OTHER ATTENDEES: City employee Mike Pike, City Attorney Andrew Carothers, Gilmore representatives Keith Gilmore and John Berry, SENDD representative David Taladay , Insurance representatives Mark Davidson and Dave Wix, Roland Hardin, Connie Mewes, Tim Brown, Gladys Cary
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote to approve as sent the February 16, 2016, Regular meeting minutes: , Mewes, Neumann, 4-0 affirmative.
After review, motion, second, and vote (Reedy, Carmichael, 4-0 affirmative) to approve claims as follow: Bank-Direct - Internal Revenue Service (941) - 1,543.94; Salaries $2,973.23; Constellation Energy - $121.56; EMC (Annual Insurance Package) - $13,446.00; The Flower Shop - $57.50; Johnny’s Welding - $10.40; NE Dept. of Rev. (501N) - $189.36; NE Dept. of Rev. (50G) - $100.00; NE Public Health Environmental Labs - $15.00; Norris Public Power - $1,380.33; Office Depot - $641.48; Milton Pike (Tel. Comp.) - $25.00; Security First Bank (Pike/IRA) - $55.00; Shell - $259.01; Milford Woutzke (Tel. Comp.) - $5.00; Wymore Arbor State - $115.43; Wymore Oil - $82.46; TOTAL CLAIMS: $21,020.70.
ANNUAL INSURANCE (MARK DAVIDSON): Mark Davidson gave the annual insurance package presentation and called for questions. No issues were described. The annual premium payment was authorized within the payment of claims, as detailed above.
SENDD/GILMORE - CDBG PROJECT # 15 PW-015 ASPECTS, AS ENGINEERING CONTRACT FOR REVIEW AND SIGNATURES, DESIGN, LETTING, ETC.: David Taladay (SENDD) gave an overview of new developments and changes at the Humboldt office. He advised that personnel in the Lincoln office were in place to administer the CDBG grant for the City. Keith Gilmore (Gilmore & Associates) provided information about the project -- “Right on schedule, time and budget.” Plans are in place for preparation of specifications, bid-letting, (April-May) with projected “late summer construction.” and follow-up reviews and inspections.) Motion by Reedy, second by Neumann , and vote: Carmichael - Yes, Mewes- Yes, Neumann - Yes, Reedy - Yes to accept/authorize signatures of Mayor Meyer and Andy Carothers (approval of legal form) and approve the Engineering Contract with Gilmore for the #15-PW-015 CDBG Paving Project, and wherein the Consultant shall complete, in a satisfactory and proper manner as determined by the City, the work activities described within, and the City will provide such assistance and guidance as may be required to support the objects set forth in the agreement and will provide compensation for services as set forth therein. The document is available for review in the City office. Further discussion included the possibility of additional work independent of the CDBG paving project, but in a possibly nearly simultaneous timeframe (Church/Walnut Street) because of having equipment/materials already on site. Next Monday, John Berry (Gilmore) will confer with Pike, make observations to evaluate needs on Walnut Street.
MFA AGREEMENT: Agreement not yet received for review, designation of representatives, and signature.
CITY CELEBRATION (REEDY): No objections were raised to plans/preparations for an annual (160th anniversary of City) Car/Tractor Show, which is projected to be held the 3rd Saturday of August. Neumann and Reedy provided basic information, which included Cabin inclusion issues (Reedy), and the possibility of a Memorial Tractor Show to honor deceased organizer/participants of previous years (Neumann, Seachord, Carmichael). Cabin needs were discussed- north side gutter work. Local contractor Hutchison indicated close to the same color guttering is a possibility. Council member Neumann suggested a metal/wood lining combination, and that idea was well-received by members. Also discussed was the purchase of a 20-foot, - 3-trunk river birch at Pinecrest (donations were solicited by/arrangements made by Jan Morris), with planting planned about April 1st. )
PLANNING AND ZONING: No new building permit applications submitted for review. Roland Hardin addressed members regarding plans to replace, extend the fence (west side, and to be like “the Church of Christ fence in Wymore”) at the Church, and asked if it could be built to within approximately “2 feet of the sidewalk.” Attorney Carothers indicated, “it should not be a problem.” A building permit application was provided so that the project might be reviewed at the next meeting (3/21) of the Planning and Zoning Commission.
CLEAN-UP: Mayor Meyer suggested the scheduling of the annual Spring Clean-Up Day. Employee Pike recommended April 13th (Wednesday). Members determined that to be a good choice. Arrangements will be made, which include notification of service providers (Temps, landfill), and flyers mailed to citizens (2-3 weeks before the scheduled event). The current clean-up list was reviewed, with one location removed due to resolution of issues. The concern on one site is expected to be resolved after frost is out of the ground. Removal of infractions on one property is reportedly underway, with review to continue. Council member Reedy volunteered to help with the project. Legal action regarding situation involving a dog-at large, may be activated if the complainants are willing to appear in court. They will be contacted regarding such participation in the legal process. Legal process of one issue continues.
NEXT AGENDA:
CDBG PROJECT # 15 PW-015 MISC. ASPECTS AS REQUIRED
CITY CELEBRATION, BUDGET, MISC. ASPECTS AS NECESSARY
SWEEPER, AVAILABILITY/PURCHASE AUTHORIZATION LIMIT
MFA AGREEMENT
PLANNING AND ZONING
CLEAN-UP
Motion to adjourn: 8:45 PM - Carmichael. No objection.
The minutes of the Hearing/ Regular meeting were read and approved March 15, 2016.
Mayor: Lonnie D. Meyer (Regular Session)
City Clerk: Katherine A. Roche (Regular Session)
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