October 17, 2017


The Regular Meeting of Mayor and Council was held on October 17, 2017, in the Blue Springs City Hall, Blue Springs, NE.

PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy


ABSENT;


OTHER ATTENDEES: City Employee Mike Pike, City Attorney Andy Carothers, Connie Mewes, Skyline Construction Representative(Dave Manes), Tillotson Enterprises Representatives (Justin Zysset, Dave Workman)


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.


Motion, second and vote (Mewes, Carmichael, 4-0 affirmative) to approve as sent minutes for the October 3, 2017 -- Regular meeting.


After review -- motion, second, and vote (Neumann, Mewes, 4-0 affirmative) to approve claims as follow: Direct Payment --NE Dept. Rev (10) - $177.56; Salaries - $1,936.55; Black Hills Energy - $24.70; Municipal Supply - $237.56; NE Dept. of Rev (51C) - $2,098.00; NE U. C. Fund - $30.25; One-Call Concepts - $4.92; Milton Pike (Reimb.) - $23.75; Postmaster - $166.00; Security First Bank - (Pike - IRA) - $55.00; T.O. Haas - $405.27; Windstream - $72.41; Wymore Arbor State - $343.75; Wymore Lumber - $29.90; Wymore Super Foods - $13.54; TOTAL CLAIMS $5,619.16.


PLANNING AND ZONING: No new applications.


CITY BUILDINGS REPAIRS: CONTRACTOR PRESENTATIONS: Particulars were given for applications.
(TILLOTSON): 2 proposals --- (1) - Seal all 3 roofs - metal restoration, power wash, kill algae, secure metal, stripe roof, seams and fasteners first - vertical and horizontal, gray-blue acrylic - 2” spun flex, fully bonded- adheres; ridge caps - same but with 5” fabric, caulked then final coat -- with exception - (storage building) - spray foam first, remove loose materials/bond brick together with foam (12 Year warranty) (2) full spray foam to high R factor on full roof (higher cost). Neumann asked if cap could be red-coated to match brick, and it was identified as an option. (12 Year warranty on job) --- With each option, in the event of damage claims (as hail); after repairs by them, warranty would reset to a 12-year warranty. Would not do the picnic shelter or restrooms - since don’t do asphalt repair.
(SKYLINE): Duralast roof system fastened with screws/plates, then heat-bonded fabric. Tuck pointing and replacement of missing brick would be necessary to create a fully enveloped system, 88% reflective rate - so good result on heating/cooling cost. Vents (2) would be installed to address potential roof-moisture issues (15 Year full warranty). Would do picnic shelter and restrooms with asphalt.
Cost for systems was not discussed in detail since it is necessary for the City to receive information from insurance company (damage claim payment) before further analysis and any decision can be made.


MANDATORY TRASH PICKUP- REEDY/results of discussion with SHELBY TEMPS: A motion was made by Council member Mewes to remove considerations for mandatory trash pickup from the agenda. Motion died from lack of second. Council member Reedy made a motion to continue with the evaluation process. The motion was seconded by Council member Neumann, and approved in a vote of: Neumann - Yes; Reedy - Yes, Carmichael - Yes, Mewes - No. Council member Reedy provided information as available (As: Senior Citizen discounted price based on age 65 years qualification, and option of City waiver for multiple site property owners) Shelby Temps is anticipated to be in attendance at the next Regular meeting on November 7, 2017. Further aspects for continued review were noted (As: (Carothers) - Ordinance with specific factors to be drafted and put on ballot -- (Neumann) - Does it need to be put on ballot? (Carothers) - Council can decide. -- All members and Attorney Carothers expressed concern for how payments (if not full payment of bill) would be applied. Garbage first? Sewer second? Water last? With water to be shut off in non-payment situations.


ACQUISITION OF BROAD STREET PROPERTY: Attorney Carothers provided tax purchase certificates for City acquisition process of one property.


CLEAN UP which will include THOMAS FOUNDATION GRANT PREPARATIONS FOR DEMOLITION OF DILAPIDATED BUILDINGS, ONE PROPERTY AT A TIME INVOLVEMENT, as well as INOPERABLE/UNLICENSED VEHICLES Several properties for the Thomas Foundation grant application for demolition of dilapidated properties were discussed.. Further review will include on site inspection of properties (Carothers, Reedy, possibly Pike) set for next Wednesday - 5 PM. On another matter, Council member Carmichael asked for review consideration for general clean-up. Determination was made (Meyer) that someone was moving in and were expected to address clean-up issues. Review will follow, with any necessary action to be thereafter applied.


NEXT AGENDA:

PLANNING AND ZONING

CITY BUILDINGS REPAIRS: COMPARATIVE ANALYSIS/INSURANCE FACTORS

MANDATORY TRASH PICKUP- INPUT BY SHELBY TEMPS

ACQUISITION OF BROAD STREET PROPERTY (CAROTHERS CORRESPONDENCE)

CLEAN UP which will include THOMAS FOUNDATION GRANT PREPARATIONS FOR DEMOLITION OF DILAPIDATED BUILDINGS, ONE PROPERTY AT A TIME INVOLVEMENT, as well as INOPERABLE/UNLICENSED VEHICLES


Motion to adjourn: By: Reedy - Time: 8:55 PM. No objections.


The minutes of the Regular meeting were read and approved November 7, 2017.

Mayor: Lonnie D. Meyer (Regular Session)

City Clerk: Katherine A. Roche (Regular Session)

October 3, 2017


The Regular Meeting of Mayor and Council was held on October 3, 2017, in the Blue Springs City Hall, Blue Springs, NE.


PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy


ABSENT;


OTHER ATTENDEES: City Employee Mike Pike, City Attorney Andy Carothers, Connie Mewes, Skyline Construction Rep (Thiner), Tillotson Enterprises Rep (Zysset), Lance Spencer, Kylie Diekman


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.


Motion, second and vote (Carmichael, Mewes, 4-0 affirmative) to approve as sent minutes for the September 19, 2017 -- Regular meeting.


After review -- motion, second, and vote (Neumann, Carmichael, 4-0 affirmative) to approve claims as follow: Direct Payment -- Internal Revenue Service (941) - $2,026.48; Salaries $3,157.59; Bear Graphics - $124.65; Constellation Energy - $4.10; Flood Communications (KWBE- Municipal Publicity) - $1,512.00; Norris Public Power - $1,240.70; T. L. Excavation - $880.00; Municipal Supply - $189.04; NE Dept. of Rev (941N) - $283.56; Milton Pike (Tel. Comp.) - $25.00; Security First Bank - (Pike - IRA) - $55.00; Shell - $299.95; T.O. Haas - $405.27; Willet & Carothers - $4,380.00; Milford Woutzke (Tel. Comp.) - $5.00; Wymore, City of (Water) - $2,261.77; Wymore Oil Company - $109.00; TOTAL CLAIMS: $16,959.11.


PLANNING AND ZONING: No new applications.


CITY BUILDINGS REPAIRS: RFP RESPONSE/ BID OPENING: Two contractors were present, but bid comparison was not achieved due to what was described (by Skyline Construction representative and agreed upon by Tillotson Enterprises representative) as lack of unsuitable spec requirements, and the need to first address structural problems. that, if not corrected, would compromise the success of any new roofing application. Determination was made that the roof repair proposal specs were for a repair method neither sufficient nor recommended for the nature of repairs needed on City buildings. The insufficiency was noted by Skyline rep, (that nonetheless provided a proposal in compliance with bid specs), as well as by Tillotson rep (that instead gave a proposal for an adequate repair system). It was noted that Skyline would be interested in the asphalt repair needed on the restroom building and the park shelter, and that Tillotson does not do that type of work. Skyline rep further requested that the insurance company be notified of contractor participation, so that compliance standard could be assured and the process activated, which could well include “maximizing the claim.” Carothers will email both contractors the initial insurance report. The Skyline service availability was described as, “can do work even when it snows,” and the Tillotson product as, “weather dependent.” The available comparison of figures and methods was described by Attorney Carothers as “apples to oranges,” which necessitated re-address--to comply with “fair bidding practices”--- and scheduling was determined for both contractors to present proposals of their “needs assessment and product” at the next Regular meeting (October 17).


MANDATORY TRASH PICKUP- REEDY/results of discussion with SHELBY TEMPS: Council Member Mewes stated that two communities that have mandatory garbage have reported little improvement of clean-up issues as a result of the service. Reedy offered that questions (to Shelby Temps and Bank) have not yet been answered to make further determinations on the issue. Topic will continue on the agenda, and parties
will be contacted again.


CAR/TRACTOR SHOW REPORT: Documented cost to date -- $4,393.71 Small possibility remains for the receipt of other billing. Expenditures were determined to be within the $5,000 budget allowance, and the topic was removed from agenda.


ACQUISITION OF BROAD STREET PROPERTY: Attorney Carothers provided documentation requiring the signature of Mayor Meyer, and by that authority the process to secure purchase was activated.


CLEAN UP which will include THOMAS FOUNDATION GRANT PREPARATIONS FOR DEMOLITION OF DILAPIDATED BUILDINGS, ONE PROPERTY AT A TIME INVOLVEMENT, as well as INOPERABLE/UNLICENSED VEHICLES. A list of dilapidated structures (compiled by Rex Adams) was discussed, and determinations were made of those “best qualifying”, as based on need and financial capability of property owners-- for inclusion in a Thomas Foundation grant application. Council member Reedy identified those on the list that have already been asbestos-tested. Attorney Carothers will research (Court House records for tax and lien information) properties remaining on the list at the close of discussion. Process will continue to refine the potential list, thus to further the grant application process.

OTHER: Council member Mewes expressed concern about complaints regarding “the Council not getting anything done,” and he wondered why the paving project of the last CDBG project was not being recognized by certain disgruntled members of the community.


NEXT AGENDA:

PLANNING AND ZONING

CITY BUILDINGS REPAIRS: CONTRACTOR PRESENTATIONS

MANDATORY TRASH PICKUP- REEDY/results of discussion with SHELBY TEMPS

ACQUISITION OF BROAD STREET PROPERTY

CLEAN UP which will include THOMAS FOUNDATION GRANT PREPARATIONS FOR DEMOLITION OF DILAPIDATED BUILDINGS, ONE PROPERTY AT A TIME INVOLVEMENT, as well as INOPERABLE/UNLICENSED VEHICLES


Motion to adjourn: By: Reedy - Time: 8:40 PM. No objections.


The minutes of the Regular meeting were read and approved October 17. 2017.


Mayor: Lonnie D. Meyer (Regular Session)


City Clerk: Katherine A. Roche (Regular Session)

September 19, 2017


The Regular Meeting of Mayor and Council was held on September 19, 2017, in the Blue Springs City Hall, Blue Springs, NE.


PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy


ABSENT;


OTHER ATTENDEES: City Employee Mike Pike, City Attorney Andy Carothers, Connie Mewes, Tiffany Henrichs and minor.


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.


Motion, second and vote (Mewes, Carmichael, 4-0 affirmative) to approve as sent minutes for the September 5, 2017 ---- 2017 -2018 Budget Hearing and Regular meeting.


After review -- motion, second, and vote (Neumann, Mewes, 4-0 affirmative) to approve claims as follow: Direct Payment: NE Dept. of Rev. (10) - $247.32; Salaries - $1,915.08; Abbott Portable Toilets (Municipal Publicity) - $575.00; Beatrice Iron/Metal - $10.28; Black Hills Energy - $23.28; Circle D Mfg - $37.60; Farmers Cooperative - $28.78; Verona Neumann (Reimb: Municipal Publicity) - $111.57; NE Public Health Environmental Labs - $15.00; Pickrell Lumber - (Cabin) - $24.16; Milton Pike (Postage Reimb.) - $23.75; Postmaster - $166.00; Gene (Radar) Reedy - (Reimb: Municipal Publicity) - $100.00; Nebraska Dept. of Revenue (Waste Reduction - #94) - $25.00; Security First Bank - (Pike - IRA) - $55.00; Temps Disposal Service (Municipal Publicity) - $35.00; Uhl’s Sporting Goods - (Municipal Publicity) - $1,678.00; Windstream - $70.42; City of Wymore - $138.19; Wymore Lumber - $997.63; TOTAL CLAIMS: $6,277.06 & from Keno Proceeds Account to City of Blue Springs Regular Checking (to correct clerical error) $561.00.


PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) GILMORE ADVISEMENT, CONTRACTOR CONTACTS: Options for approx. 25’X100’ (Pike) concrete were discussed: the previously submitted $24,495 Caspers - Beatrice - (details attached to the office copy of minutes, and /Per Gilmore email - 9 inch thick, anticipated to hold up well to grain truck traffic) = Stephens & Smith Construction - Lincoln - $21,550.00 (does not included bonding, testing, joint sealing, backfilling and R.L. Tiemann Construction - Beatrice $11,740.77 (does not include bonding or testing) with email attached to office copy of minutes. Employee Pike noted that he had discussed the problem area with other local contractors (Sullivan, Gowen), and that a possibility existed for them to participate in the project, with the City first preparing the area. Comments: Council member Carmichael stated preference for the Tiemann estimate. Mayor Meyer described the area as one that “needs to be fixed every year.” Reedy questioned as to when Tiemann’s might be able to do the work. Mewes told that “we will set the start date.” Mayor Meyer brought up concern about the upcoming harvest and the impact of that traffic on an area paving project. Members agreed that it was not the best time to address the issue, and reached consensus to wait until after harvest, or maybe even until next Spring.


PLANNING AND ZONING: No new applications.


EQUIPMENT: REVIEW OF OPERATIONS/NEEDS/BACKHOE INFO: Council member Carmichael shared information about a possible backhoe available for purchase. Reedy asked if Pike had the opportunity to discuss another unit with Petersen. Pike told that contact had not yet been possible, but suggested that “winter” is a better time to consider backhoe purchase options, since a time of “better deals. ”


PARK PLANS: SIDEWALK - GILMORE ADVISEMENT, GRANTS AND PREPARATIONS: Employee Pike indicated that water line work was taking priority over other issues at this time, but told of plans to remove the tree and to have Trauernicht grind out the stump within the next few weeks. Sidewalk measurements (Reedy & Pike) has not yet been documented, and lateness of the season could postpone the sidewalk replacement/addition project until Spring.


CITY BUILDINGS REPAIRS: RFP RESPONSE/ BID PROCESS: Attorney Carothers gave the overview, which included advertisement dates (Arbor State, this Thursday, and next), and also October 3rd - 5PM bid submission timeline, and opening of bids at the October 3rd Regular meeting. Carothers further noted that RFPs were sent to 4 spray-on roofing contractors, and 18 to local contractors.


MANDATORY TRASH PICKUP- SURVEYCONSIDERATIONS: Council member Carmichael spoke of administrative difficulties which would be created by mandatory trash pickup to the community, and he suggested removal of considerations from the agenda. Mewes agreed. Council member Reedy asked if he might still contact Shelby Temps to get answers to questions prior to removal of considerations from the agenda, and no objections were made to that proposed action.


PROVISIONS FOR WARD CHANGE/MAPS AND MEASUREMENTS: Carothers clarified that a change to “at-large instead of wards” does NOT change classification of Second Class City to Village. He further stated that there are two ways to make the change: City can put it on the ballot or interested people can petition to have it put on the ballot. On the issue of considerations for boundary changes to existing wards, Carothers advised that the County Clerk is the one who would re-do it, as based on information provided, as: not only on percentage of registered voters/ but on those in each ward who are “eligible” to vote. He cited statute provisions, which included determination that wards should be “substantially equal” and also provided information in reference restrictions that may/may not be imposed based on the timeline of census activities. Members discussed options, and partially based on the fact that Ward 1 is documented to have 78 registered voters, and Ward II - 93 and the fact that, in that comparison - though that is not a record of “eligible” voters in each ward, they appear to be “substantially equal,” there does not seem justification for further review for change. Of course, interested community members could petition that project as well. But for the time being, members were in consensus to remove the topic from the agenda.


ABATEMENT OF STORAGE UNIT: LEGAL ACTION: Attorney Carothers advised that set of a court date is upcoming, and the topic will be returned to the agenda as per need.


CAR/TRACTOR SHOW REPORT: At the time of the meeting, and with radio advertising statement and perhaps other bills yet outstanding, the cost of the Car/Tractor Show Celebration stands at $2,881.71.


ACQUISITION OF BROAD STREET PROPERTIES: Attorney Carothers summarized information he previously provided by email (email attached to office copy of minutes), and which included 3-year right of redemption factors, tax deed issues, delinquent taxes, provisions available and prohibitive factors, and options were discussed. Decision was made for Carothers (on behalf of the City) to contact one property owner to discuss “dilapidated” condition of the structure and to purchase interest in the property, and also to buy up the 2014 and 2015 back taxes to set the City in the best position for acquisition. Acquiring the property was described as providing sufficient space to facilitate construction possibilities for the City. Obtaining the second location under consideration was described as more difficult, what with activity noted on the property and no outstanding back taxes. It was determined that the City should delay any action to attempt to acquire the property until a future date when it is anticipated it might become available.


CLEAN UP which will include THOMAS FOUNDATION GRANT PREPARATIONS FOR DEMOLITION OF DILAPIDATED BUILDINGS, ONE PROPERTY AT A TIME INVOLVEMENT, as well as INOPERABLE/UNLICENSED VEHICLES: No one from the One-Property-At-A-Time group was in attendance to submit an “anticipated” list of dilapidated properties, nor was a list by members yet compiled. Application process for a Thomas Foundation grant was not activated. On another issue, one property needing clean up was noted to be partially improved but was determined to receive a courtesy letter to hasten the project.


NEXT AGENDA:

PLANNING AND ZONING

CITY BUILDINGS REPAIRS: RFP RESPONSE/ BID OPENING

MANDATORY TRASH PICKUP- REEDY/results of discussion with SHELBY TEMPS

CAR/TRACTOR SHOW REPORT

ACQUISITION OF BROAD STREET PROPERTY

CLEAN UP which will include THOMAS FOUNDATION GRANT PREPARATIONS FOR DEMOLITION OF DILAPIDATED BUILDINGS, ONE PROPERTY AT A TIME INVOLVEMENT, as well as INOPERABLE/UNLICENSED VEHICLES.


Motion to adjourn: By: Reedy - Time: 8:25 PM. No objections.


The minutes of the Regular meeting were read and approved October 3. 2017.


Mayor: Lonnie D. Meyer (Regular Session)


City Clerk: Katherine A. Roche (Regular Session)

September 5, 2017


The 2017-2018 Budget Hearing and the Regular Meeting of Mayor and Council was held on September 5, 2017, in the Blue Springs City Hall, Blue Springs, NE.


PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy


ABSENT;


OTHER ATTENDEES: City Employee Mike Pike, City Attorney Andy Carothers, Connie Mewes, Jennifer Busboom (Blobaum & Busboom), Ruby Morris (Keno Operator), Rex Adams, Jodi Adams, Dean Cole, Dan Disney, Shirley Martin, Donna Dvorak, Carol Hughes


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.


Motion, second and vote (Mewes, Carmichael, 4-0 affirmative) to approve as sent minutes for the August 15, 2017 Regular meeting.


After review -- motion, second, and vote (Neumann, Mewes, 4-0 affirmative) to approve claims as follow: Direct Payment: Internal Revenue Service (941) - $1,590.22; Salaries $3,977.36; Blobaum & Busboom (Preliminary Budget Assistance) - $1,300.00; Blue Rivers Area Agency on Aging (Handi-Van) - $625.00; Blue Valley Door - $1,304.00; Constellation Energy - $2.94; Eakes Office solutions - $31.50 (Municipal Publicity); League of NE Municipalities - Utilities Section - (Workshop) - $45.00; Lincoln Journal Star (Municipal Publicity) - $317.96; More Than Games - (Municipal Publicity) - $825.00; Nebraska Department of Revenue (501N) - $198.12; NE Public Health Environmental Labs - $15.00; Norris Public Power - $1,244.12; Gene (Radar) Reedy - (Municipal Publicity Reimb.) - $475.00; Pike (Tel. Comp.) - $25.00; Security First Bank (Pike/IRA) - $55.00; SENDD - (Membership/Housing) - $380.00; Shell - $333.59; Tractor Supply - $38.50; Milford Woutzke (Tel. Comp.) - $5.00; Wymore Arbor State - $349.32 & $555.83; Wymore Oil Company - $96.00; TOTAL CLAIMS: $13,789.46.


7:30 PM 2017-2018 Budget Hearing/Resolution 2017-2
Motion and second to open the Budget Hearing: (Reedy, Neumann, vote 4-0 affirmative).

Call for comments and questions, summarization by Jennifer Busboom- (some/all) of the Budget Notes (herein included)
2017-2018 Budget Notes: The City appears to be continuing to produce revenues in excess of regular operating expenditures. The General All-Purpose Fund is producing roughly $37,000 per year (nearly the same as last year), and the Keno Fund is producing roughly $50,000 per year (nearly the same as the previous year). These funds produced are held in reserve available for capital outlays (paving, new equipment, water lines, etc.)... It is estimated that as of October 1, 2017, you will have cash reserves of about $295,000 General and $225,000 Keno. This compares to the prior year amounts of $540,000 General and $95,000 Keno. The decrease in funds is attributable to CDBG street projects completed during the year… For the year 2017-2018, proposed budget property tax has been left at the levy limit of 45 cents, which increases the tax request from $29,087 to $29,366. This increase (of approx. 96%) is due to higher total assessed valuation for the City from $6,463,841 to $6,525,958. In this increased valuation $34,361 (approx. 53%) of increase is attributable to new growth… Other operating revenues have been estimated conservatively at $120,000 based on the prior year amounts for the general funds. $600,000 has been included in other operating revenues based upon prior years’ estimated Keno game gross proceeds... $583,000 has been budgeted as potential capital outlay in the General All-Purpose Fund and no capital outlay has been budgeted in the Keno Fund beyond your normal operating expenditures. However, $317,000 has been budgeted to be transferred from the Keno Fund to the General All-Purpose Fund to assist in financing potential capital outlay projects. Normal operating expenditures have been budgeted liberally at $270,000 for the General All-Purpose Fund and $510,000 (includes game winner payoffs) for the Keno Fund at 85% payout... The budget process and document perform two legal functions: 1. Sets the property tax request-budgeted at $29,366. 2. Establishes an overall expenditure limit-budgeted at $1,785,000.... The budget must be adopted by September 20. The property tax requested in the budget will be final; however, the expenditure limit may be amended, if needed, throughout the year...The expenditure limit included in the proposed budget allows for expenditure of nearly all cash reserves which are expected to be available. Since some cash reserves will be necessary, we don’t expect, nor do we recommend, that the full amount budgeted of $1,785,000 be spent. GENERAL BUDGETING NOTES: The lid law is assigned to limit the growth of non-utility government revenues to inflationary increases. Exceptions are allowed for revenues required to pay off bonded debt, real estate improvement capital outlays, and interlocal agreements... Due to the Lid Law restrictions, it continues to be advantageous to pay real estate capital outlays, pay off of bonded debt, and participate in interlocal agreements from funds where property tax, sales tax, and state pass-through revenues are deposited (i.e. General and Street). This will help keep this law from limiting your non-utility source revenues...The lid law has become a significant factor for future budgets. Although you have adequate unused budget authority at this time, this is a factor that should be monitored.
Note that the motion, vote, and approval to accept a 1% allowable additional increase in the Restricted Funds Authority was made at the August 1, 2017 Regular meeting.
Since no changes were required to the Budget, Motion, second, vote to approve/accept the 2017-2018 Budget: (Reedy, Mewes, 4-0 affirmative = Carmichael - Yes, Mewes - Yes, Neumann - Yes; Reedy - Yes) . Motion and second (Carmichael, Reedy, vote 4-0 affirmative) to open a Special Budget Meeting within the Budget Meeting.
Resolution #2017-2 was read (Busboom)--- (WHEREAS, Nebraska Revised Statute 77-1601.02 provides that the property tax request for the prior year shall be the property tax request for the current year for purposes of the levy set by the County Board of Equalization unless the Governing Body of the City of Blue Springs passes by a majority vote a resolution or ordinance setting the tax request at a different amount and WHEREAS, a special public hearing was held as required by law to hear and consider comments concerning the property tax request, and WHEREAS, it is in the best interests of the City of Blue Springs that the property tax request for the current year be a different amount than the property tax request for the prior year. NOW, THEREFORE, the Governing Body of the City of Blue Springs by a majority vote, resolves that-- 1. The 2017-2018 property tax request be set at $29,366. 2. A copy of this resolution be certified and forwarded to the County Clerk prior to October 13, 2017.
Motion, second, vote (Mewes, Reedy, vote 4-0 affirmative) to adopt Resolution #2017-2 for a property tax amount different than that of the previous year, and the dollar amount ($29,366 ): (Vote: Carmichael - Yes; Mewes - Yes; Neumann - Yes ; Reedy -Yes )
Motion, second (Neumann, Mewes, vote 4-0 affirmative - to close The Budget Hearing and return proceedings to Regular session.


PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) - CASPER ADVISEMENT/QUOTE: The Caspers proposal, attached to office copy of minutes, and available for public review, was discussed, with Employee Pike providing additional information (drawing). The proposed price for concrete work south intersection of Walnut Street and Broad Street, $24,495.00, led to determination (Meyer, Mewes) for City Engineer (Gilmore & Associates - Keith Gilmore, John Berry) to be brought in to get involved in evaluations to support a future bid option process. City Employee Pike will contact Gilmore.
PLANNING AND ZONING: No new applications.


EQUIPMENT: REVIEW OF OPERATIONS/NEEDS: Employee Pike indicated that all equipment is in running condition. Briefly, a 175 New Holland backhoe (Chris Petersen) was discussed, and Mayor Meyer asked that Employee Pike make further inquiries about the product.


PARK PLANS: Several topics were discussed.
1. Noted (Meyer, Pike) that arrangements are in place for removal of the tree infringing not only on sidewalk, but curbing/street.
2. Sidewalk considerations included -- (Meyer ) - Straight sidewalk option (Broad Street side), then turning toward park shelter. (Carothers/Adams) - Possibility of improving access - butting sidewalk against asphalt parking, and necessity of contacting Keith Gilmore (Carothers/Reedy) for ADA requirements and review. Employee Pike will make contact with Gilmore (Berry).
3. Dean Cole indicated the need - “to bring it to a head, get a plan,” for a project “ongoing for a year and a half already.”
4. Cole gave suggestions/comments: “Good trees in the City park need trimming.” “Dead stuff needs to be addressed in the gully.” Decision needs to be made to take advantage of Game & Parks (grants), Re-Tree Nebraska (4’ trees provided - minimum of 5 per year), Water Resources (tennis court - prairie grass/wild flowers - with possibility of incorporating the help of school students (idea introduced by Adams) into the project to instill pride and increase concern.
5. Cole emphasized that members need to determine which park (City or Feit Memorial) will be addressed
under available programs. He indicated that “much used” Feit park has ash tree that “needs to go out” (over benches). Chinese elms need to be checked out/removed. He added that an identification/count/disease assessment process is advisable for ash trees in the community. Cole reported that the City park is well-treed, but with some trimming advised. He also suggested replacing the sand with rubber matting in the playground area. Members were in agreement that the City Park be the area of focus, and Dean Cole will address improvement possibilities through agency contacts and grant applications.


CITY BUILDINGS REPAIRS: RFP RESPONSE/OPENING OF BIDS: Attorney Carothers described difficulties prohibiting the intended timely bid process (including unavoidable difficulty regarding contacts, building specifics needed, clarification of needs). Clarification included: Building 1 (City Office), 2 (Storage), and now (storage building to east of City Hall) will be included in a base quote (metal coating), and Buildings 3 (restrooms) and 4 (park shelter), will be included in another base quote (asphalt replacement) -- enabling contractors to bid on either, or both projects. City employee Pike was asked (Carothers) to provide him with building dimensions (building East), and gutter/downspout replacement requirements and measurements. Carothers suggested advertisement in not only the Arbor State, but the Beatrice Daily Sun, and bid-opening the first meeting in October.


MANDATORY TRASH PICKUP- SURVEYCONSIDERATIONS: In order to provide information for a planned “community survey,“ Council member Reedy agreed to contact Shelby Temps on behalf of the Mayor and Council, referencing concerns as: What if customer has more than one residence? Business and residence? What might be the increase in billing cost for bank to collect along with water/sewer bills? (Need to ask local bank). What would be the senior citizen age (60, 62, 65) to take advantage of senior discount price, and the impact of that on Temps’ existing revenue base.


PROVISIONS FOR WARD CHANGE/MEASUREMENTS: To facilitate determinations, Attorney Carothers will provide members with map of current corporate limits, and verify present Ward designations. Some footwork by members may be required for a head count.


ABATEMENT OF STORAGE UNIT: LEGAL ACTION: Legal process continues.


CAR/TRACTOR SHOW REPORT: Some bills are still outstanding, so final figures are not yet available. Comments included:
(Neumann) --- 35 tractors were displayed, with new people from other areas attending, taking pictures (due to eclipse). She also extended gratitude for the assistance provided by Carol Carmichael, Connie Mewes, and Cecelia Seachord.
(Reedy) - less foot traffic than previous years.
(Connie Mewes) - recommended more trash cans in the future.


POTENTIAL CITY ACQUISITION OF BROAD STREET PROPERTIES: Members were in agreement for Attorney Carothers to act on behalf the City (though Carothers indicated “he would rather get information for you first”) to buy up the taxes on two properties providing there are no liens against them, in which case (if liens) Carothers indicated he would return to council for further advisement.


KENO FUNDS (Ruby Morris): Keno Operator Morris addressed members. When asked (by Reedy) what she would like to see done, she repeatedly acknowledged the One Property at a Time Group for work already accomplished, and for future plans. She strongly recommended that Mayor and Council make allowance for the use of Keno funds for community clean-up actions by the group, and cited Reg. 35-601/601.02E Community Betterment Purposes and the voluntary workforce visibility (of people from inside and outside town) and changes already made by the group, as justification for the request for Keno Funds. She stated that the original intent for Keno funds (paving) has “exceeded expectations.” Mayor Meyer told that “not all paving is complete.” Mayor Meyer asked, “What have we denied the group? They came to us requesting repair of City buildings, and we okayed it and paid the bill.” Disney/Adams suggested a $5,000 annual budget for community improvements. Shirley Martin introduced another consideration, said there are some “nasty sidewalks” that need to be replaced. Review will continue.


CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES: It was noted that two trash accumulation issues have been eliminated. Focus centered on dilapidated buildings. Carothers suggested applying for a Thomas Foundation grant for several (5-6) properties with absentee landowners/with insufficient assets for demolition procedures. He indicated that the City would need to allocate a certain/to be later designated amount of City funds to the project. Members were in agreement with the plan, and members of the One Property at a Time group were also in support of this action. Determinations were made for the One Property at a Time members to make a list, and the Council members to make a list of properties which could be identified/incorporated in the Thomas Foundation grant application process.


NEXT AGENDA:
PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) GILMORE ADVISEMENT, CONTRACTOR CONTACTS
PLANNING AND ZONING
EQUIPMENT: REVIEW OF OPERATIONS/NEEDS/BACKHOE INFO
PARK PLANS: SIDEWALK - GILMORE ADVISEMENT, GRANTS AND PREPARATIONS
CITY BUILDINGS REPAIRS: RFP RESPONSE/ BID PROCESS
MANDATORY TRASH PICKUP- SURVEYCONSIDERATIONS
PROVISIONS FOR WARD CHANGE/MAPS AND MEASUREMENTS
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
CAR/TRACTOR SHOW REPORT
ACQUISITION OF BROAD STREET PROPERTIES
CLEAN UP which will include THOMAS FOUNDATION GRANT PREPARATIONS FOR DEMOLITION OF DILAPIDATED BUILDINGS, ONE PROPERTY AT A TIME INVOLVEMENT, as well as INOPERABLE/UNLICENSED VEHICLES.


Motion to adjourn: By: Mewes - Time: 9:25 PM. No objections.


The minutes of the Regular meeting were read and approved September 19. 2017.



Mayor: Lonnie D. Meyer (Budget Hearing & Regular Session)


City Clerk: Katherine A. Roche (Budget Hearing & Regular Session)

August 15, 2017


The Regular Meeting of Mayor and Council was held on August 15, 2017, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy


ABSENT;


OTHER ATTENDEES: City Employee Mike Pike, City Attorney Andy Carothers, Connie Mewes, Ronda Mewes, Kaylie Diekman, one minor


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.

At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.

Motion, second and vote (Carmichael, Mewes, 4-0 affirmative) to approve as sent minutes for the August 1, 2017 Regular meeting.

After review -- motion, second, and vote (Mewes, Carmichael, 4-0 affirmative) to approve claims as follow: Direct Payment - NE Dept. of Revenue (10) - $321.43; Salaries - $1,906.84; Black Hills Energy - $22,.93; Blue Valley Door (8/6/17) - Prepayment - Doors - $652.00; League of Nebraska Municipalities (Membership) - $241.00; Jan Morris (.com Domain Renewal Reimb.) - $111.05; One-Call Concepts - $4.92; Milton Pike (Reimbs.) - $433.75; Security First Bank (IRA - Pike) - $55.00; Windstream - $71.87; Wymore Arbor State (Sports Poster Ad) - $79.00; Wymore Lumber - $61.11; TOTAL CLAIMS $3960.90 (&) from: Keno Proceeds Account to Blue Springs Keno (July/2017) - $3,131.96.

PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) - CASPER ADVISEMENT/QUOTE: (Information about Casper Estimate): Employee Pike was asked to make contact with Casper Construction.


PLANNING AND ZONING: No new applications.


EQUIPMENT: REVIEW OF OPERATIONS/NEEDS: Employee Pike reported that everything is in working order.


PARK SIDEWALK/$1,000 GRANT APPLICATION: Grant application has been completed. Results in May 2018. Cities that are awarded grants will be reimbursed. Sidewalk measurements and tree removal plans were suspended temporarily (until after City celebration.)


CITY BUILDINGS/ REPAIR WORK - BID LETTING PROCESS (CAROTHERS) (Check has been received from insurance company for $6,505.92.) Attorney Carothers will initiate a Request for Proposal (RFP) process for City Hall/Equipment Storage building, restrooms, picnic shelter. (Included: Simple specs. deadline/opening of bids - September 5th. Start date: October 1, 2017. Completion date: November 1, 2017. Contractor liability insurance - $1,000,000 - $2,000,000 aggregate. City named as insured with certificate. No performance bond, but security by cashier’s check for cost of project. Contractors that blow/spray roof repairs in the surrounding area will be sent the specs - in addition to customary advertisement.


MANDATORY TRASH PICKUP- TEMPS CONTRACT/ BALLOT CONSIDERATIONS: Attorney Carothers asked if members were in favor of proceeding with mandatory garbage review for the community, or if they would like to suspend action, which could be added to the ballot through initiative by interested individuals wanting mandatory trash pickup. It was noted through discussion with other communities with mandatory garbage, and between members, that mandatory trash pickup falls short of solving trash build up in communities, and that nuisance ordinances are in place for specific infractions. Council member Mewes responded negatively on mandatory trash pickup. Reedy and Neumann wanted the answer to several questions (Billing in the event of a business and residential customer? Determination of senior citizen age for discount purposes? Additional bank charges for collection?) prior to making a decision. Input from Temps is needed for further definition of the survey proposal to be prepared by Carothers. ”


WARD TO AT-LARGE BALLOT DETERMINATIONS: Council member Mewes requested the topic be removed from the agenda, and instead, by suggestion of Mayor Meyer and agreement of members that arrangements be initiated for measurements/determinations to equal out the existing wards.


ABATEMENT OF STORAGE UNIT: LEGAL ACTION: Level of infraction has increased. Legal action continues. Attorney Carothers reported that not all parties have yet been served.


ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY: Work continues. Plans are to make contact with Blue Valley Door, in hopes of having the work completed prior to the Car/Tractor Show.


CITY CAR/TRACTOR SHOW - ANY FINAL ARRANGEMENTS TO BE ADDRESSED: Determination was made to order more chicken (up to 300-350 total due to impact of eclipse visitors), but telephone contact with the vender identified a “shortage” in the number of chickens available. Neumann requested traffic cones for the Tractor Show at the park. Neumann asked about sign-up forms for the Tractor Show. Reedy advised that they were in the packet. Reedy also told that Cosco will be setting up, and providing giveaways.


STREET FUND - PRE-BUDGET DEFICIT FUND TRANSFER/OR CASH Cds: Motion by Mewes, second by Neumann, and a 4-0 affirmative vote determined that Street Fund Cds - (#2700007191 - $28,635.40 plus int. & #2700007801 for $27,413.47 plus int., both less penalties) be cashed to eliminate $48,295.13 deficit in Street Fund Checking prior to fiscal year close and Sept 5 - Budget Hearing.


ANNUAL KENO OPERATOR CONTRACTOR RENEWAL (TO ADDRESS IF CHANGES NEEDED): Attorney Carothers will provide a new agreement, which will be signed by Keno Operator and Mayor, with a copy given to Carothers for filing.


CITY ACQUISITION OF PRIVATE PROPERTY (BROAD STREET): Upon request of members, Attorney Carothers will research two Broad Street properties Data could include information regarding purchased tax certificates, unpaid taxes, date of right of redemption, title search for liens) --- which will provide members with sufficient information to determine potential and values for City acquisition considerations.


CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES. For the most part, formally addressed vehicle infractions have been corrected, but review will continue on what remains. Options were discussed for rectifying a remaining trash issue. HHS/Child Welfare was noted as having been suggested at a previous meeting (by a citizen), but Mayor Meyer cited limitations of that approach, as when trash infractions exist “outside the premises.” It was hoped the issue could be resolved prior to the Car/Tractor show and visitation to City by eclipse enthusiasts, however the court date is scheduled for 8/28, and City intervention was not considered an option (Mayor Meyer) based on the strong possibility of setting ill-advised precedent within the community. A Fall Clean Up was suggested, however, was determined to be ineffective as relating to trash build-up, since the City does not pick up household trash on City Clean-Up days.


NEXT AGENDA:

7:30 PM 2017-2018 Budget Hearing

Resolution 2018-1 Property Tax Request

PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) - CASPER ADVISEMENT/QUOTE

PLANNING AND ZONING

EQUIPMENT: REVIEW OF OPERATIONS/NEEDS

PARK PLANS
CITY BUILDINGS REPAIRS: RFP RESPONSE/OPENING OF BIDS

MANDATORY TRASH PICKUP- SURVEYCONSIDERATIONS

PROVISIONS FOR WARD CHANGE/MEASUREMENTS

ABATEMENT OF STORAGE UNIT: LEGAL ACTION

CAR/TRACTOR SHOW REPORT

POTENTIAL CITY ACQUISITION OF BROAD STREET PROPERTIES

CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES.


Motion to adjourn: By: Neumann - Time: 8:40 PM. No objections.


The minutes of the Regular meeting were read and approved September 5. 2017.




Mayor: Lonnie D. Meyer (Regular Session)


City Clerk: Katherine A. Roche (Regular Session)

August 1, 2017


The Regular Meeting of Mayor and Council was held on August 1, 2017, in the Blue Springs City Hall, Blue Springs, NE.


PRESENT: Council members Carmichael, Mewes, Neumann, Reedy


ABSENT; Mayor Meyer


OTHER ATTENDEES: City Employee Mike Pike, Dan Disney, Fred Laber, Gladys Cary, Connie Mewes

Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Council President Carmichael called the Regular meeting to order and roll call was taken.


Motion, second and vote (Mewes, Neumann, 4-0 affirmative) to approve as sent minutes for the July 18, 2017 Regular meeting.


After review -- motion, second, and vote (Neumann, Mewes, 4-0 affirmative) to approve claims as follow: Direct Payment - Internal Revenue Service - (941) - $1,623.70; Salaries $ 3,002.81; Circle D Mfg - $292.50; Constellation Energy - $3.51; Lucille Salts (Met. Dep. Ref.) - $63.59; Municipal Supply - $387.10; NE Dept. of Rev. - (501N) - $201.06; NE Public Health Environmental Labs - $15.00; Norris Public Power - $1,239.92; Milton Pike (Tel. Comp.) - $25.00; Postmaster - $166.00; Security First Bank (Pike/IRA) - $55.00; Shell - $513.06; Tractor Supply - $149.91; Milford Woutzke (Tel. Comp.) - $5.00; Wymore Oil Company - $86.95; TOTAL CLAIMS: $7,830.11.


PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) - CONCRETE WORK ADVISED (CARMICHAEL): Following discussion of options (Carmichael, Mewes, Neumann, Reedy) motion, second, and vote (Reedy, Neumann, 4-0 affirmative) to request Gene Casper to make on-site assessment and provide estimate for concrete repairs (Walnut to Broad - approx. 30’, or contractor advisement - both directions).


HALL RENTAL OPTIONS: ZUMBA EXERCISE GROUP (MONICA SEDLACEK): Members expressed certain wishes to accommodate the request (Motion by Mewes - died from lack of second) but “use-definition” fell into the category of a “private” group rather than a “public-interest/service” group, so members “in all fairness and so as not to set undesirable precedent,” approved rental (if still wanted) by the group - (bi-weekly sessions (starting August 12) for 12-wk duration, but did NOT reduce or waive rental fees.


PLANNING AND ZONING: No new applications or other business.


EQUIPMENT: REVIEW OF OPERATIONS/NEEDS: Council member Reedy requested a status report from Employee Pike. Pike advised that parts (belts) for the sewer machine would be in Friday, and everything else was running satisfactorily.


PARK SIDEWALK/REMOVAL OF TREE: (Sidewalk): Council member Reedy asked that a $1,000 Park grant be researched on the Gage County website. (Tree): Employee Pike told that plans were to remove the tree in the fall.


CITY BUILDINGS/ REPAIR WORK - BID LETTING PROCESS: From information provided for members to review at the meeting, it was advised by Attorney Carothers that he would work up (for the next meeting) “some simple specs” for a bid process for roof repairs. “Something that could be sent out to certain people, and advertised.”


MANDATORY TRASH PICKUP- TEMPS CONTRACT/ BALLOT CONSIDERATIONS: From information provided for members to review at the meeting, it was advised by Attorney Carothers that there was nothing prohibitive to “sending out a letter, perhaps with next utility billing, and including stamped envelopes” to solicit community positive-or-negative reaction to mandatory trash pickup. Carothers further noted that “if members want to go forward with it as a ballot issue (2018 primary), the whole ordinance must be included on the ballot, and that would be pricey.” Topic was tabled until the next Regular meeting.


WARD TO AT-LARGE BALLOT DETERMINATIONS: Within documentation provided for discussion of members at the meeting, Carothers advised members “to decide if they want to go forward,” and also, if not, “any individual still wanting to change it to At-Large could on their own get signatures on an initiative petition. Topic was tabled until the next Regular meeting.


ABATEMENT OF STORAGE UNIT: LEGAL ACTION: Tabled until the next Regular meeting.

ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP -- AND Including, ONE PROPERTY AT A TIME - (DAN DISNEY) - PROPOSAL - NEW DOORS (CITY BUILDING) (Ref: Blue Valley Door, with partial pre-pay condition) : As stated by Dan Disney, arrangements for refreshing City Hall are going smoothly, (siding to arrive Friday; arrangements made for walk-in door - $290.00 - Wymore Lumber; and he praised a “volunteer base” of “experts”- outside the OPAAT group base as: contractors: Daryl Mailahn (start-up assistance), Don Sullivan (measurements), Circle D Mfg (sandblasting/powder coating Cemetery sign). Great appreciation was expressed to all volunteers. Disney also provided a spec sheet and two quotations for new doors (no windows, no openers - including installation). By motion, second, and vote (Reedy, Mewes, 4-0 affirmative) both quotations for doors (installed) - $895 + $1, 061 a prepayment stipulation of 1/3 or $652.- to be activated by Mayoral signature on the check (ASAP),were approved. Necessary arrangements will be made to activate the project.
Copies of spec sheet and quotations are to be attached to the office copy of the minutes, and available for public review.


ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY: Full participation and impact for the “eclipse” event on the annual celebration can not be known, or fully anticipated, but Council member Reedy expressed concern regarding food concessions at the Car/Tractor Show, and has “raised by 75, and possibly more” the serving count for the chicken concession. Concern was expressed by Council member Neumann about Tractor Show set up in the park, and how a significant influx of eclipse followers into the community might hamper, even prevent set up.


LEVY SETTING DISCUSSION: Members (Carmichael, Mewes, Neumann, Reedy) discussed the current levy and came to agreement to leave it unchanged from the previous year.


1% INCREASE IN RESTRICTED FUNDS AUTHORITY FOR 2017-2018 BUDGET: Motion by Council member Mewes, second by Neumann, and vote: Carmichael - Yes; Mewes -Yes; Neumann - Yes; Reedy - Yes - approved 1% increase in restricted funds authority for 2017-2018 Budget.



CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES. Relocation of certain vehicles for which a letter has been sent, was noted, and it was also stated that the vehicles are in “sale” process and should shortly be moved outside the community. Another vehicle infraction reported to owner by correspondence with 8/1 deadline remains unchanged. No action was taken at this time. Accumulated trash situation and legal address (court again (follow-up) - August 22nd) was reviewed.


A Broad Street property was discussed, and determination was made to request Attorney Carothers to check for liens against the property, and to initiate purchase option action for City acquisition of the property (for purpose of clean-up/tear-down, and putting up a new City storage building).


NEXT AGENDA:
PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) - CASPER ADVISEMENT/QUOTE
PLANNING AND ZONING
EQUIPMENT: REVIEW OF OPERATIONS/NEEDS
PARK SIDEWALK/$1,000 GRANT APPLICATION
CITY BUILDINGS/ REPAIR WORK - BID LETTING PROCESS (CAROTHERS)
MANDATORY TRASH PICKUP- TEMPS CONTRACT/ BALLOT CONSIDERATIONS
WARD TO AT-LARGE BALLOT DETERMINATIONS
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY
CITY CAR/TRACTOR SHOW - ANY FINAL ARRANGEMENTS TO BE ADDRESSED
STREET FUND - PRE-BUDGET DEFICIT FUND TRANSFER/OR CASH CDs
ANNUAL KENO OPERATOR CONTRACTOR RENEWAL (TO ADDRESS IF CHANGES NEEDED)
CITY ACQUISITION OF PRIVATE PROPERTY (BROAD STREET)
CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES.



Motion to adjourn: By: Mewes - Time: 8:10 PM. No objections.


The minutes of the Regular meeting were read and approved August 15. 2017.



Mayor: Lonnie D. Meyer (Regular Session)


City Clerk: Katherine A. Roche (Regular Session)

July 18, 2017

The Regular Meeting of Mayor and Council was held on July 18, 2017, in the Blue Springs City Hall, Blue Springs, NE.

PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann, Reedy (arrived 7:35PM)


ABSENT;


OTHER ATTENDEES: City Employee Mike Pike, Rex Adams, Fred Laber, Gladys Cary, Connie Mewes, Monica Sedlacek


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.


Motion, second and vote (Mewes, Carmichael , 3-0 affirmative) to approve as sent minutes for the July 5, 2017 Regular meeting.


After review -- motion, second, and vote (Neumann, Carmichael, 3-0 affirmative) to approve claims as follow: Direct Payment - NE Dept. of Revenue (10) - $239.92; Salaries - $1,957.02; Black Hills Energy - $23.11; NE Dept. of Revenue (51C) - $1,943.00; NE U.C. Fund - $84.15; Office Depot - $139.94; One-Call Concepts - $2.28; Milton Pike (Postage Reimb.) - $23.75; Schuster’s Outdoor & RV - $145.08; Security First Bank (Pike - IRA) - $55.00; Windstream - $74.13; Wymore Arbor State - $197.44; Wymore Lumber - $24.95; TOTAL CLAIMS: $4,909.77 & from City of Blue Springs Street Project Account (Reimb. for payments made locally) to City of Blue Springs General Checking (Keno Fund) -- $85,433.12.


PLANNING AND ZONING, WHICH MAY INCLUDE NEW MEMBERSHIP: No new applications or concerns.


EQUIPMENT: WHICH MAY INCLUDE, GENERAL REVIEW OF OPERATIONS/PURCHASE OPTIONS, AS, BACKHOE, SEWER MACHINE: Employee Pike reported that the sweeper is working well. He also gave a status report on the sewer machine - “needs work,” - serpentine belt, carburetor work (Carmichael) , and members authorized him to pursue necessary repairs.

PARK SIDEWALK/MEASUREMENTS-DRAWINGS TO SUPPORT LOCAL CONTRACTOR-PRICING: Employee Pike stated that it is currently too hot for concrete work. Members authorized him to remove tree that infringes upon the current sidewalk/curbing. Rex Adams reminded members of $1,000 grant application possibility (Gage County, NE US) for equipment/work on municipal parks.


CITY BUILDING ROOF REPAIRS/INSURANCE COVERED DAMAGES - /TIN/ASPHALT REPAIR PROCEDURES: Members discussed the documented findings of the insurance adjustor, and determinations were made to initiate a bidding/estimate process to address roof repair options (asphalt vs. tin vs. coating) for City Hall building, restroom building, and the park shelter. City Attorney Carothers will be provided with a copy of the adjustor’s report and asked for procedural guidelines.


MANDATORY TRASH PICKUP/SIMPLE “YES/NO” versus ORDINANCE - BALLOT CONSIDERATIONS: Conversation by Mayor Meyer, Council members Carmichael, Neumann, Mewes, and Reedy, as well as: comments by Employee Pike, Rex Adams, Fred Laber, Connie Mewes and Monica Sedlacek, --- in combination supported expanded definition of conditions: - clear explanation of payment tiers (by number and size of containers, and as affected by “senior citizen” discount, nature of exclusions (as gardens/garages? as apply to non-generation of trash, and recommendation (Adams) that “the City set own guidelines, and Temps either accept it or not.” The possibility of a “survey mailing” was favorably discussed-- to solicit public opinion, and City Attorney Carothers will be contacted for advisement. Connie Mewes asked if Mayor Meyer (and members) thought mandatory trash pickup would have major impact on chronic conditions of clean-up infractions, and Mayor Meyer indicated that mandatory trash pickup should not be anticipated to be a solution. One particular property was specifically noted, and various solutions were posed: as -- City assistance with removal of bags (Carmichael); suggestion against “setting precedent” (Adams) that might encourage reluctance in clean-up by some property owners and generate expectation of City help/solution; possibility of intervention by another agency (Sedlacek) - “Hotline telephone number for Health/Safety (Child Welfare) is available.” For the particular situation under review, it was advised by Mayor Meyer, supported by Adams, and agreed upon by members to review the outcome of legal action (July 25 Court date) prior to making further determinations.


WARD TO AT-LARGE DETERMINATIONS - A BALLOT ISSUE: Council member Neumann took a stand against at-large determination, saying, “it is a step closer to designation of Blue Springs as a village, ” and presents a situation wherein a possibility exists that a group of individuals from an isolated area of town might not as effectively serve the community. Mewes supported her view. Rex Adams noted that the population has dropped significantly, encapsulating the community in less than a half-mile radius, and “at-large” determination could bring into City official seats a greater number of people “who want to serve.”


ABATEMENT OF STORAGE UNIT: LEGAL ACTION: No new considerations or information.

COMPUTER/PRINTER (requested by Reedy): Council member Reedy asked if there were any problems. City Clerk had no complaints about the current equipment, suggested that future changes (as mandatory trash/ a software program option for billing utilities) might make it advisable and more cost-effective to review office equipment needs at a time of significant change. Council member Carmichael asked that they be advised if any problem or need arises.


ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY: Some painting (trim) has been accomplished, and plans are activated for installation of siding on City Hall building face and west side. Employee Pike and Rex Adams provided information regarding local contractors who have been consulted by the OPAAT group for interpretation of needs/measurements/guidance/start-up . Purchase considerations are either underway or anticipated, as -- Wymore Lumber/Blue Valley Door.


CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES: Court date for one property owner was continued from July 11 to July 25 - due to medical issues. Letters were requested for two property owners to clarify expectations in reference to removal of “all” junked/unlicensed/ inoperable vehicles on properties.


NEXT AGENDA:
PAVEMENT BREAKUP (WALNUT AREA/INTERSECTION) - CONCRETE WORK ADVISED (CARMICHAEL)
HALL RENTAL OPTIONS: ZUMBA EXERCISE GROUP (MONICA SEDLACEK)
PLANNING AND ZONING
EQUIPMENT: REVIEW OF OPERATIONS/NEEDS
PARK SIDEWALK/REMOVAL OF TREE
CITY BUILDINGS/ REPAIR WORK - BID LETTING PROCESS
MANDATORY TRASH PICKUP- TEMPS CONTRACT/ BALLOT CONSIDERATIONS
WARD TO AT-LARGE BALLOT DETERMINATIONS
ABATEMENT OF STORAGE UNIT: LEGAL ACTION
ONE PROPERTY AT A TIME - PROJECT # 1/MUNICIPAL BUILDINGS (PAINTING/SPRUCING UP PRIOR TO ANNUAL CELEBRATION DAY - FOLLOWUP REVIEW AS MIGHT BE NECESSARY
CLEAN UP which will include INOPERABLE/UNLICENSED VEHICLES.


Motion to adjourn: By: Mewes - Time: 8:30 PM. No objections.


The minutes of the Regular meeting were read and approved August 1. 2017.

Mayor - Lonnie D. Meyer (Regular Session)

City Clerk - Katherine A. Roche (Regular Session)