September 1, 2015
The 2015-2016 BUDGET HEARING and Regular Meeting of Mayor and Council was held on September 1, 2015, in the Blue Springs City Hall, Blue Springs, NE.
PRESENT: Mayor Meyer, Council members Carmichael, Mewes, Neumann
ABSENT; Council Member Reedy
OTHER ATTENDEES: Employee Mike Pike, Blobaum & Busboom Representative Jennifer Busboom, Connie Mewes, Tim and Hope Brown, Gladys Cary
Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.
At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.
Motion, second and vote to approve as sent the August 18, 2015 Regular meeting minutes: Mewes, Neumann, 3-0 affirmative.
After review: Motion, second and vote (Neumann, Carmichael, 3-0 affirmative) to approve claims as follow: Bank-Direct - Internal Revenue (941) - $1,476.86; Salaries - $2,886.88; Blobaum & Busboom (Preliminary Budget Preparation) - $1, 100.00; Constellation Energy - $3.04; Diller Electric - (Lift Station Work) - $1,019.24; Jan Morris (Reimb. - (Website Domain Name/Hosting) - $114.22; NE Dept. of Revenue (501N) - $187.50; NE Public Health Environmental Labs - $15.00; Norris Public Power - $1,461.38; Milton Pike (Tel. Comp.) - $25.00; Security First Bank - (IRA - Pike) - $55.00; Shell - $527.85; Tractor Supply - $21.97; Westlake Ace Hardware - $55.79; Milford Woutzke - (Tel. Comp.) - $5.00; Wymore Arbor State - $362.51; Wymore Oil Company - $109.00; TOTAL CLAIMS: $ 9,426.24.
2015-2016 BUDGET HEARING:
Motion, second, vote to open the Budget Hearing: (Mewes, Neumann, 3-0 affirmative) .
Call for comments and questions, summarization by Jennifer Busboom -- (some/all) of the Budget Notes (herein included) :
2015-2016 Budget Notes: The City appears to be continuing to produce revenues in excess of regular operating expenditures. The General All-Purpose Fund is producing roughly $38,000 per year (an increase from last year), and the Keno Fund is producing roughly $60,000 per year (increased from previous). These funds produced are held in reserve available for capital outlays (paving, new equipment, water lines, etc.)... It is estimated that as of October 1, 2015, you will have cash reserves of about $225,000 General and $400,000 Keno. This compares to the prior year amounts of $185,000 General and $416,000 Keno... For the year 2015-2016, proposed budget property tax has been left at the levy limit of 45 cents, which decreases the tax request from $28,858 to $28,801. This decrease (of approx. .20%) is due to lower total assessed valuation for the City from $6,412,927 to $6,400,281.... In this decreased valuation, $17,200 (approx. .27%) of increase is attributable to new growth… Other operating revenues have been estimated conservatively at $115,000 based on the prior year amounts for the general funds. CDBG grant income of $250,000 has also been included. $600,000 has been included in other operating revenues based upon prior years’ estimated Keno game gross proceeds... $929,000 has been budgeted as potential capital outlay in the General All-Purpose Fund (this includes $555,000 for a possible street project) and no capital outlay has been budgeted in the Keno Fund beyond your normal operating expenditures. However, $490,000 has been budgeted to be transferred from the Keno Fund to the General All-Purpose Fund to assist in financing potential capital outlay projects. Normal operating expenditures have been budgeted liberally at $266,000 for the General All-Purpose Fund and $510,000 (includes game winner payoffs) for the Keno Fund at 85% payout... The budget process and document perform two legal functions: 1. Sets the property tax request-budgeted at $28,801. 2. Establishes an overall expenditure limit-budgeted at $2,195,000.... The budget must be adopted by September 20. The property tax requested in the budget will be final; however, the expenditure limit may be amended, if needed, throughout the year...The expenditure limit included in the proposed budget allows for expenditure of nearly all cash reserves which are expected to be available. Since some cash reserves will be necessary, we don’t expect, nor do we recommend, that the full amount budgeted of $2,195,000 be spent. GENERAL BUDGETING NOTES: The lid law is assigned to limit the growth of non-utility government revenues to inflationary increases. Exceptions are allowed for revenues required to pay off bonded debt, real estate improvement capital outlays, and interlocal agreements... Due to the Lid Law restrictions, it continues to be advantageous to pay real estate capital outlays, pay off of bonded debt, and participate in interlocal agreements from funds where property tax, sales tax, and state pass-through revenues are deposited (i.e. General and Street). This will help keep this law from limiting your non-utility source revenues...The lid law has become a significant factor for future budgets. Although you have adequate unused budget authority at this time, this is a factor that should be monitored.
Note that the motion, vote, and approval to accept a 1% allowable additional increase in the Restricted Funds Authority was made at the August 4, 2015 Regular meeting.
Since no changes were required to the Budget, Motion, second, vote to approve/accept the 2015-2016 Budget: (Neumann, Mewes, Vote: 3-0 affirmative - Carmichael - Yes, Mewes - Yes, Neumann - Yes) .
Mayor Meyer opened a Special Budget Meeting within the Budget Meeting.
Motion and second to approve Resolution #2015- 7 (Mewes, Carmichael)
(WHEREAS, Nebraska Revised Statute 77-1601.02 provides that the property tax request for the prior year shall be the property tax request for the current year for purposes of the levy set by the County Board of Equalization unless the Governing Body of the City of Blue Springs passes by a majority vote a resolution or ordinance setting the tax request at a different amount and WHEREAS, a special public hearing was held as required by law to hear and consider comments concerning the property tax request, and WHEREAS, it is in the best interests of the City of Blue Springs that the property tax request for the current year be a different amount than the property tax request for the prior year. NOW, THEREFORE, the Governing Body of the City of Blue Springs by a majority vote, resolves that-- 1. The 2015-2016 property tax request be set at $28,801.00. 2. A copy of this resolution be certified and forwarded to the County Clerk prior to October 13, 2015.
Vote to adopt Resolution #2015-7 for a property tax amount different than that of the previous year, and the dollar amount ($28,801.00 ): (Vote: Carmichael - Yes; Mewes - Yes; Neumann - Yes )
Motion, second and vote (Neumann, Carmichael, 3-0 affirmative) to close The Budget Hearing and return proceedings to Regular session.
ANNUAL CELEBRATION: CAR/TRACTOR SHOW, OUTCOME, SUMMARY: Not all expense invoices have been received.
PLANNING & ZONING: No new applications.
CLEAN UP: Three properties were removed from the list due to resolution of issues. City mowing will continue on certain properties. One property owner is expected to move back in and settle up on City mowing charges. One property is currently being mowed by individual interested in purchasing property. One property owner has addressed mowing issues on several properties. Review will continue at a demolition site.
..
NEXT AGENDA:
ANNUAL CELEBRATION: CAR/TRACTOR SHOW, OUTCOME, SUMMARY
PLANNING & ZONING
CLEAN UP
Motion to adjourn: 7:55 PM -Carmichael - No objection.
The minutes of the Hearing/ Regular meeting were read and approved September 15, 2015.
Mayor: Lonnie D. Meyer (Budget Hearing & Regular Session)
City Clerk: Katherine A. Roche (Budget Hearing & Regular Session)
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