City of Blue Springs, Nebraska

May 17, 2016


The Regular Meeting of Mayor and Council was held on May 17, 2016, in the Blue Springs City Hall, Blue Springs, NE.


PRESENT: Mayor Meyer, Council members Carmichael (7:40PM arrival), Mewes , Neumann, Reedy

ABSENT;

OTHER ATTENDEES: City employee Mike Pike, Gilmore Engineer Keith Gilmore, Connie Mewes


Notice of the meeting/hearing was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Proceedings hereafter shown were taken while the convened hearing/meeting was open to public attendance.


At 7:30 PM, Mayor Meyer called the Regular meeting to order and roll call was taken.


Motion, second and vote to approve as sent the May 3, 2016, Regular meeting minutes: , Mewes, Neumann, 3-0 affirmative.


After review -- motion, second, and vote (Reedy, Mewes, 3-0 affirmative) to approve claims as follows: Bank-Direct- NE Dept. of Revenue (#10) - $301.37; Salaries: $$1,882.05; Allied Insurance (Clerk’s Bond) - $100.00; Barco Municipal Products - $700.84; Beatrice Area Solid Waste Agency - $7.04; Black Hills Energy - $27.20; HJP Pest Control (Seasonal Mosquito Spraying) - $2,030.40; Morris Used Cars - $113.54; Milton Pike (Postage Reimb.) - $22.95; Security First Bank (Pike/IRA) - $55.00; Windstream - $70.17; Wymore Lumber - $65.43; TOTAL CLAIMS: $5,375.99, and from Street Project Checking: DD# 1 (CDBG-15-PW-015) -- SENDD (Administration) - $2,899.99 .


CDBG PROJECT # 15 PW-015: PROJECT BID-LETTING: (Bids received: Pavers, Inc. - Base Bid: $358,696.75 & Additional Project # 1 - $49,928.05 & Additional Project # 2 - $36,850.10 & Substitution # 1 - $74.50------ Cather & Son’s Construction, Inc. - Base Bid: $459,197.50 & Additional Project # 1 $70,042.50 & Additional Project # 2 51,684.50 & Substitution # 1 $79.50; ------ Constructors, Inc. - Base Bid: $550,192.10 & Additional Project # 1 $84,147.50, & Additional Project # 2 - $65,507.00 & Substitution # 1 $89.00)) (NOTE: Bid details attached to office copy of minutes and available for public review.) May 16, 2016 correspondence from Gilmore & Associates recommended: “Upon review of the bid proposals received for the above-referenced project, we recommend the city council award the contract for the Base Bid, Additional Project Nos. 1 and 2, and Substitution # 1 to Pavers Inc, in the amount of $409,474.90,.” (Letter attached to office copy of minutes). Discussion was followed by motion (Reedy), second (Mewes), vote: Carmichael - Yes, Mewes - Yes, Neumann - Yes, Reedy - Yes -- to , “subject to CDBG grant process approval and contingent upon Paver’s completed updated registration on the SAMS website,” accept the bid from Pavers, Inc. (Base Bid, Additional Project Nos. 1 and 2 and Substitution No. 1 in the amount of $409,474.90.” (Copy of minutes to be provided to David Taladay of SENDD - Lincoln, and Gilmore & Associates. Gilmore will also be provided with a copy of the CDBG grant application.)


RESOLUTION 2016- 5---STOP SIGNS: Motion (Council member Reedy) and second (Council member Neumann) to approve/accept Resolution 2016-5 for the placement of stop signs, followed by reading of the resolution, and 3-0 affirmative(Mewes, Neumann, Reedy) vote. (Copy of Resolution 2016-5 attached to office copy of minutes and available for public review).


DISPOSITION OF MFO FUNDS: (Beatrice: $964.80): Discussion resulted in decision to hold the funds in the Fire Fund of City General checking (for hydrant purchases, or until other needs (Fire Dept.) are identified.


CITY CELEBRATION, MISC. ASPECTS AS NECESSARY: Plans include meeting between Council member Reedy and Council member Neumann (this week) to decide event date. (Third weekend of August, Saturday? or Sunday?)


BULLYING AT CITY PARK (& OTHER LOCATIONS): No further reports of bullying. Parents of youth reported to be the offending individual were expected to be at the meeting, but they were not present. Topic was removed from agenda at this time.


COST COMPARISON - BACKHOE: Members discussed options: (Office Record: KanEquip 2012 Used - New Holland B95B Tractor Loader Backhoe - 200 hours, no warranty $59,500.00 (deadline: 5/30/16) , KanEquip 2012 New - New Holland B95C Tractor Loader Backhoe - 95 hours, full 12 mos. factory warranty) $81,500.00 --- and Titan Machinery - New Case N Series - 1306860 Quick Quote QQCE, $83,844.12, with option for trade in of Ford 455C - $10,000, leaving price at $73,844.12. (This quote included various financing options.) Making arrangements to travel to see the New Holland B95B was discussed, but no plans were firmed at this time.


PLANNING AND ZONING: No new applications.


CLEAN-UP: Three property owners are to receive courtesy letters for “mowing.” Review continues on another property.


NEXT AGENDA:

CDBG PROJECT # 15 PW-015: ANY PERTINENT INFORMATION

CITY CELEBRATION, MISC. ASPECTS AS NECESSARY

COST COMPARISON - BACKHOE

PLANNING AND ZONING

CLEAN-UP


Motion to adjourn: 8:16 P.M. -Reedy. No objection.


The minutes of the Hearing/ Regular meeting were read and approved June 7, 2016

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Mayor: Lonnie D. Meyer (Regular Session)
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City Clerk: Katherine A. Roche (Regular Session)