City of Blue Springs, Nebraska

November 5, 2024 The Regular Meeting of Mayor and Council of Blue Springs, Nebraska, was held starting at 7 PM, November 5, 2024, at the Blue Springs City Hall. Mayor Meyer called the meeting to order, and roll call was taken. PRESENT: Mayor Meyer, Council members Neumann, Reedy, Riensche, Sedlacek (late arrival) ABSENT: OTHERS PRESENT: Employee Mike Pike, Verlyn Dodge, Jarod McKeever Notice of the Hearing/meeting was given in advance by posting in at least three public places as shown by the certificate of posting placed on file. Notice of the hearing/meeting was simultaneously given to the Mayor and all members of the City Council and a copy of their acknowledgment of receipt and agenda are placed on file. Availability of the agenda was communicated in the advance notice and in the advance notice to the Mayor and City Council of the hearing/meeting. Motion (Riensche), second (Neumann), 3-0 affirmative vote to approve the minutes of the October 15, 2024 Regular meeting of Mayor and Council. Motion (Neumann), second (Riensche ), 3-0 affirmative vote to approve claims as follow: Bank Direct - Internal Revenue Service - 941 - $2,130.63; Payroll $6,040.76; Black Hills Energy - $46.16; Fairbury Journal-News - $51.82; 5-H Repair LLC - $230.00; NE Dept. of Revenue - Charitable Gaming - 51C - $426.00; NE Dept. of Revenue -501N - $306.00; NE Public Health Environmental Labs - $30.00; P45 Investments - Meter Dep. Ref - $43.17; One-Call Concepts - $9.52; Milton Pike - Tel. Comp. - $25.00; Milton Pike (Postage Reimb./water sample) - $32.05; Security First Bank - Pike/IRA - $55.00; Temps Disposal (Mandatory) - $2,546.00; Tiemann Construction (Crack-sealing) - $15,376.50; Winwater - $306.96; Milford Woutzke - Tel. Comp. - $25.00; Wymore, City of (Tower) - $1,682.45; TOTAL CLAIMS: $29,363.02;---AND FROM CDBG Account - DD 5 - SENDD - $19,972.99 and Cavapa Plus M Construction, LLP - $9,945.00. PLANNING & ZONING - APPLICATION FOR BUILDING PERMITS (as submitted): No new applications. A previous application (portable home) for Randy Roberts (Cottonwood@theSprings) has been determined to fall under City of Blue Springs jurisdiction, and scheduling will be made for a P & Z meeting to make initial review and present recommendation to Mayor and Council at the next Regular meeting. DEMOLITION PROJECT: Controlled burn scheduling has been changed due to burn ban (drought conditions/wind) to November 23, alternate December 7. Determinations will be made (Carothers) if a new application to the State is needed, or if contact with notification of date changes will suffice. Two other homes will be addressed for a controlled burn (December/January - Fire Chief McCrimmon) and following achievement of all owner signatures of consent for another house,and removal of a newer shed from the property will determine a potential date in late January, or February for a controlled burn. CLEAN-UP/VEHICLES: Conversation with a property owner w/Carothers resulted in determination of needed address for a sub-standard house, but with removal of vehicles around it, and other clean up, before demolition process can begin. One property owner has two weeks till court appearance, and an occupant of a camper on First Street has a December 10th court date. Another person was sent a letter (Carothers) explaining a violation of zoning regulations on his property. PAPA B’S (BORGMAN) VACATING A PORTION OF THE ALLEY, EASEMENT/ORDINANCE #478: Norris Public Power needs pole location clarification within the planned easement area. Witulski will be contacted (Carothers) regarding existing records of previous surveying process at the location, and discussion will be made with property owner(s) regarding cost sharing of expenses (City included) for the survey information. Carothers needs a legal description. ORDINANCE OFFICER (Dogs, etc.): No interested parties have been identified. Removed from agenda. CITY PARK RESTROOM/APPLICATION FOR GRANT FUNDS: McKeever addressed members, including stating that $28,700 in donations is secured for a new restroom for the Blue Springs City Park (Wymore/Blue Springs Areas Fund), and he provided information about the Gage County Foundation (Morris) and the availability of funds for local Wymore/Blue Springs applicants (including Cemetery and Ball Field. His offer to begin an application (Morris) on behalf of the City for helping to fund the restroom was approved by motion (Reedy), second (Neumann) and a 4-0 affirmative vote. Other funding options were identified, as Thomas Foundation. CRACK SEALING: Project completed was discussed, but more work was determined necessary, as well as the need to patch surface areas on Broad Street, Priority was given to crack-sealing in another $15,000 project was initiated by motion (Reedy), second (Neumann), and a 4-0 affirmative vote. Patching will be addressed at a later date. PROBLEMATIC WATER SERVICE LINE PLANS: In 2022, a project was bid at $144,937, but not completed due to pursuit of potential for SRF funds, which later proved unavailable. Employee Pike was requested to come up with a material cost list (request by Reedy), and the possibility of JEO application for grant funds was suggested (Sedlacek). Sedlacek also described the project as possibly addressing in part a somewhat isolated problem. ARPA FUNDS:(Received 8/13/21 28,229.55, received $28,229.55 on 8/9/22, total $56,459.10; --- paid Gilmore for pending Water Line issues 14,532.64 4/25/22 and 6,536.06 11/18/22, , total $21,068.70 --leaving $35, 390.40 in fund) Members were in agreement to use the remaining funds for sewer line maintenance (Johnson Service - cleaning/lining), with service yet unbilled for recent necessary work (Pike to request invoice to see where the City stands with remaining balance of ARPA funds. That amount will be applied to charges for a portion of a 6-block project. RESOLUTION 2024-5 SIGNING OF THE YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT 2024/ YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT FOR DETERMINING INCENTIVE PAYMENT IN CALENDAR YEAR 2024/ and DESIGNATIONS FOR 2025: Motion (Sedlacek), second (Riensche) , followed by 4-0 affirmative vote for approval of Resolution 2024-5 for Signing of the Year-End Certification of City Street Superintendent 2024 /Year-End Certification of City Street Superintendent for Determining Incentive Payment in Calendar Year 2024 (Keith Gilmore Superintendent License Number S-697, Class A, and Engineer’s License Number E-5721), and which was followed by a motion (Sedlacek), second (Riensche) to designate JEO Consulting Group, Inc .(Steven A. Parr, Principal), as the City of Blue Springs engineer for 2025, and also Evan Wickersham (License Number S-1139, Class A)of JEO as the Street Superintendent for the City of Blue Springs for 2025. RURAL HOUSING DEVELOPMENT GRANT (REX ADAMS): Materials provided by Rex Adams were reviewed. Members discussed the required amount of match funds, the unsettled nature of real estate, and infrastructure needs currently underway or determined necessary in the future, and a decision was made not to pursue the undertaking at this time. NEXT AGENDA: APPROVAL OF MINUTES/ APPROVAL OF CLAIMS PLANNING & ZONING - APPLICATION FOR BUILDING PERMITS (as submitted) DEMOLITION PROJECT CLEAN-UP/VEHICLES PAPA B’S (BORGMAN) VACATING A PORTION OF THE ALLEY, EASEMENT/ORDINANCE #478: CITY PARK RESTROOM/APPLICATION FOR GRANT FUNDS CRACK SEALING PROBLEMATIC WATER SERVICE LINE PLANS There being no further business, a motion was made by Neumann at 8:10 PM to adjourn. The minutes of the Regular meeting were read and approved November 19 2024. Mayor: Lonnie D. Meyer (Hearing/Regular Session) City Clerk: Katherine A. Roche (Hearing/Regular Session)